Southeast Bridge Preservation Partnership Mtg

ASSET MANAGEMENT Bridge Management Questionnaire Report Northeast Bridge Management Peer Exchange (BMPE) April 26, 2011 Manchester, NH Wade F. Casey, P.E. Bridge Management Engineer Federal Highway Administration

ASSET MANAGEMENT Introduction On January 12, 2009, the Office of Inspector General (OIG) of the U. S. Department of Transportation (DOT) provided the results of its audit of the National Bridge Inspection Program (NBIP) The report evaluated the Federal Highway Administrations (FHWA) efforts to promote State use of bridge management systems (BMS)

The OIG recommended that the FHWA: a) initiate a program to collect data regularly on the States use of BMS, b) evaluate the data to identify States needing help in implementing an effective BMS, and c) provide technical assistance and training resources to them. ASSET MANAGEMENT Bridge Management Questionnaire Report

How do you manage what you have? Agency I. State Bridge Management Processes (Q3 - Q11) III. Other Mgmt

Systems (Q13 - Q14) II. Bridge Management Processes Documentation (Q12) V. State Bridge Pres Policy

(Q17 - Q18) IV. LCCA (Q15 - Q16) VII. Staffing Levels, Longevity, Trng, Succession Plans (Q20Q22)

VI. State Bridge Func Improvemnt Policy (Q19) IX. ID & Prioritization of Bridge Needs (Q24 Q25) VIII. Bridge

Funding (Q23) XI. Bridge Rehab (Q30 Q31) X. Bridge Maintenance (Q26 Q29)

XIII. Trans Planning (Q33) XII. Bridge Inspection & Element Level Inspection Data (Q32) XV. Bridge

Mgmt issues for future Resolution (Q35) XIV. Most Noteworthy Policy or Procedures (Q34)

XVII. Technical Assistance XVI. FHWA Division Office Bridge Management (Q36 Q38) ASSET MANAGEMENT

Q3. What software product(s) or method(s) or tool(s) does the State use to: ASSET MANAGEMENT Q3. What software product(s) or method(s) or tool(s) does the State use to: ASSET MANAGEMENT

Q3. What software product(s) or method(s) or tool(s) does the State use to: ASSET MANAGEMENT Q3. What software product(s) or method(s) or tool(s) does the State use to: ASSET MANAGEMENT Q4. How is the State using its bridge management

system? ASSET MANAGEMENT Q5. If the State is not using the full capability of a BMS for decision-support what are the barriers that need to be overcome to implement BMS use? ASSET MANAGEMENT Q6. Are changes needed to ingrain bridge

management into the States business practice? ASSET MANAGEMENT Q7. What bridge-related performance measures are used by the State? ASSET MANAGEMENT Q8. How is the States BMS managed, i.e. from a central office, district or regional office location?

ASSET MANAGEMENT Q9. At what level(s) of the State organization are bridge project programming decisions made? a) Central Office; b) Central and District; c) District; d) Chief Engineer; e) Chief Engineer and Director of

Transportation; f) State Highway Commission; g) Commissioners Office etc ASSET MANAGEMENT Q10. What information needed for decisionsupport is not currently supplied by the existing BMS? In general, lack of forecasting and modeling are factors for 11states

The need for additional data in general is an issue in 3 states Data quality is an issue in 1 State Ability to analyze vulnerability and risk are factors in 3 states Cost related data is an issue in 7 states Maintenance related data is an issue in 1 State ASSET MANAGEMENT Q11. How does the State incorporate risk into

bridge management decisions? ASSET MANAGEMENT Q12. Does the State have documented bridge management practices? ASSET MANAGEMENT Q13. What other management systems does the State use?

ASSET MANAGEMENT Q14. Are the States other management systems linked/integrated ? ASSET MANAGEMENT Q15. Are life cycle costs (LCC) considered in bridge management decision-making?

ASSET MANAGEMENT Q16. How does the State optimize its budget with respect to prioritizing bridge preservation, rehabilitation, improvement (i.e. widening, raising, strengthening) and replacement projects? As reported by Division Offices, thirteen states (23%) indicated that they are not optimizing their budgets

Other states seemed to simply describe their programs of how decisions were made. These states did not seem to indicate that there was a formal process in place to optimize the budget across... ASSET MANAGEMENT Q17. Does your State have a formal bridge preservation definition? If yes what is the definition?

ASSET MANAGEMENT Q18. Does the State have a highway bridge preservation policy? ASSET MANAGEMENT Q19. How is the States BMS used to identify, prioritize, select and track bridge functional improvements (widening, raising,

strengthening,) for State projects? ASSET MANAGEMENT Q20. Does the State have staff dedicated to operation of its BMS? ASSET MANAGEMENT Q21. Which staff contribute to the BMS operation on an ongoing basis?

ASSET MANAGEMENT Q22. Who has access to and / or use data from the BMS? ASSET MANAGEMENT Q22. Who has access to and / or use data from the BMS?

ASSET MANAGEMENT Q23. What approximate percentage of total annual bridge funding (from all sources) goes toward the following: a. Replacements, b. Rehabilitation, c. Functional Improvements, d. Systematic Preservation and e. Maintenance? ASSET MANAGEMENT Q26. What is your States formal definition of

maintenance and what types of work are considered maintenance? Also, what is considered routine and what is considered preservation? ASSET MANAGEMENT Q27. What types of maintenance work are done by State forces and what types are performed under contract? As reported by Division Offices, Two states maintenance work is done by contract.

Other states do work by both State and contract forces. In general the more complex type maintenance work is done by contract forces. For instance in one State contract work includes, deck overlay, jacking bridge for bearing repair, repairing approach slabs, installing scour countermeasures, seismic upgrades, girder repair, etc. ASSET MANAGEMENT

Q28. In terms of dollars, what is the backlog of bridge maintenance? ASSET MANAGEMENT Q29. Does the State maintain a database on bridge maintenance or preservation costs? If yes, are they separate data bases or are they the same?

ASSET MANAGEMENT Q30. What is your States formal definition of rehabilitation and what types of work are considered rehabilitation by the State? ASSET MANAGEMENT Q31. In terms of dollars, what is the backlog of bridge rehabilitation needs?

ASSET MANAGEMENT Q32. Does the State collect any additional noncore items beyond the ones specified in AASHTO CoRe Structural Elements? AK, CA, CO, CT, DE, FL, GA, IA, ID, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MS, MT, ND, NE, NJ, NV, NY, OH, OK, OR, PA, PR, TX, UT, VA, WA, WI AR, AZ, DC, HI, NC, NH, NM, SC, SD, TN, VT, WY AL, MO, RI, WV Yes

No NA, NR ASSET MANAGEMENT Q33. Are the bridge management processes linked to transportation planning within the State? ASSET MANAGEMENT

Q34. What is the states most noteworthy policy or procedure(s) that enhances quality and improves effectiveness in performing bridge management? good inspections, well trained inspectors, QA/QC procedures including visiting regional and local agency offices, collecting element level inspection data as well as a data base to house the data collected.

Using in-house developed programs and procedures for ranking bridges, for instance one State uses a bridge deficiency ranking process; another State uses Pontis and a Priority Formula; another State uses a decision matrix spreadsheet system; another State is using a Post Pontis Optimizer; and another State uses a prioritization system tool to rank bridges. Tour of candidate structures; field review by a review team to confirm bridges in need of work. ASSET MANAGEMENT

Technical Assistance State Bridge Management Processes Share information on states use of analytical software beyond simply collecting inspection information with Division Offices and their states Assist states that lack upper management support, dedicated funding, appropriate staffing levels through discussions with management regarding the tangible benefits of a viable bridge management program

Promote assistance with changes that are needed to ingrain bridge management into the states business practice Marketing the benefits of bridge management ASSET MANAGEMENT Technical Assistance Benefit Cost Analysis and Life Cycle Cost Analysis. Promote the use of economic analytical tools

and procedures to include benefit cost analysis (BCA) and life cycle cost analysis (LCCA) in bridge management decision process ASSET MANAGEMENT Technical Assistance Bridge Management Issues for future resolution bridge management awareness, effectiveness, and bridge management requirements, Life cycle cost analysis,

exchanges, what other states are doing, case studies ASSET MANAGEMENT Technical Assistance Bridge Management Technical Assistance Plan FHWA Bridge Management Questionnaire Report Bridge Management Case Studies (BMCS)

Develop/Deploy New Training Regional Bridge Management Peer Exchanges (RBMPEs) Bridge Management Technical Assistance Plan (BMTAP) Bridge Management Business Plan (BMBP)

Targeted State Bridge Management Process Improvement Reviews (TBMPIRs) National Bridge Management, Inspection and Preservation Conference (BMIPC) ASSET MANAGEMENT

Questions?

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