Washoe County School District Department of Assessment A
Washoe County School District Department of Assessment A Primer for Testing: Policies and Professional Expectations 2019-2020 Training Presentation September 2019 Purposes of the Assessment Program Support Envision WCSD 2020 Strategic Plan, school improvement plans, and MultiTiered System of Supports (MTSS). Inform school and classroom decisions on
differentiated instruction and intervention. Track statistical data longitudinally. Gather and report data that are accurate, meaningful, and professionally sound. Fulfill accountability requirements. # Test Dates (slide 1) Mandatory Participation, SY 20192020 Civics (HS) --Required for graduation --Most WCSD students take exam
as part of Government class CCR/College and Career Readiness - ACT with Writing --All gr 11, gr 12 as needed; graduation requirement CTE/Career & Technical Education ELPA - WIDA ACCESS (K-12) or --Course Completers (HS; course Alternate ACCESS (1-12) program specific) --Grades K/1-12, EL eligible NAEP (NRS 390.830) --Schools selected by invitation --Students ages 9-, 13-, and 17years; mathematics and reading
NAA/Nevada Alternate Assessment --Grades 3-8, & 11, IEP eligible alternate test taker Science (gr 5, 8, & High School gr 9 or 10) Summative Smarter Balanced in ELA & Mathematics (gr 3-8) Check Assessment Calendar(s) for other district-wide assessments and testing windows: https://www.washoeschools.net/Page/347 #
Test Dates (slide 2) Mandatory Participation SY 20192020 BRIGANCE EC Screen III (kindergarten entry assessment) --First week of school; between MAP windows --Within 30 days of enrollment in Nevada public/charter school State: MAP Growth Reading (K, winter/spring; 1-3 fall/winter/spring) District: MAP Growth Reading (gr4-8, fall/winter; spring-optional) District: MAP Growth Math (gr 1-8, fall/winter; spring-optional) PSAT/NMSQT --All gr 10; interested gr 11 ($fee) End of Course (EOC) finals (Algebra 1, Geometry, Formal Geometry,
English 3-4 eligible high school courses) --ELA Part 2 Writing; online administration, DRC INSIGHT platform --ELA Part 1, Math I, Math II; paper administration District Common Finals, middle/high school course finals (course program specific, 0.5 or more credits) Check Assessment Calendar(s) for other district-wide assessments and testing windows: https://www.washoeschools.net/Page/347 # Major Duties: STC School Test Coordinator (TC) Principal or designee (AP, Dean, Counselor); implement school test security plan Create and implement school test security plan
Train authorized* personnel to assist with testing Troubleshoot during test administrations Respond to incidents; report irregularities to district Liaison to Assessment Support (District Test Director) *Long Term Substitute, licensed; contact Assessment Support --Hired on UHR filling specific vacancy; proctor or TA --Assigned through AESOP, temporary; may proctor only # Major Duties: TA Classroom Test Administrator (TA) Licensed Nevada educational personnel Prepare test environment; ensure students do not access non-permissible materials Maintain security of test materialsdistribute, monitor
use, collect, return Verify student identity and participation, provide assigned testing supports and accommodations Read aloud test directions; read and follow procedures in manual Supervise students; respond to needs during testing Report irregularities and test security violations Liaison to School Test Coordinator (TC) # Major Duties: Proctor Proctor School staff; may be licensed or unlicensed Note: Unlicensed proctors/staff must not be left alone with testing students or
secure test materials. Assist the TA: Observe testing room; escort students on breaks Ensure students do not access non-permissible materials Distribute, monitor and collect testing materials Assist in emergencies Report irregularities and test security violations Serve as liaison to School TC when TA cannot leave # testing room Responsibilities: All Authorized Personnel Participate in test security and test administration
training Fulfill duties as assigned by the School TC Understand purpose and expectations of tests to be administered; review schools testing calendar Adhere to policies and professional expectations; ensure the security of testing materials Ensure a standardized, secure and successful administration of district and statewide assessments Protect against cheating and prohibited behaviors Report test security incidents and testing irregularities # Security & Confidentiality prevent, deter, detect, respond
# DISCLOSURE OF TEST CONTENT IS STRICTLY PROHIBITED BY STATE LAW Unlawful review or # Professional Integrity Copying, reproduction, or paraphrasing in any manner the test items, problems, answer sheets or
questions and the approved answers for grading them by any means or disclosure of those items, problems, or questions and the approved answers for scoring them is a breach of NRS provisions, NAC regulations, WCSD testing procedures, and ethical expectations for the professional behavior of all district employees. Breaches of test security shall be cause for disciplinary action. # SECURE TEST MATERIALS Before, during or after testing Students shall NOT have access to testing
materials unless attended by licensed educational personnel. Test materials shall NOT be left unattended (unless locked and secure). In other words, SUPERVISE STUDENTS AND KEEP TEST MATERIALS SECURE AT ALL TIMES! # Student Test Data & FERPA Reporting and accessing test scores of
individual students by anyone other than authorized school personnel, the students authorized parent/guardian, or the student is prohibited. What is FERPA? http://www.washoeschools.net/Page/ 448 # Test Administration Procedures careful adherence to test administration procedures contributes to the validity and reliability of each students results
# TEST MANUALS Read each specific test administration manual thoroughly. You are responsible for complying with the contents of these manuals. Well in advance of testing, test administrators should be provided access to available manuals to read and practice scripts. Follow the instructions script provided for the test administration. #
TESTING ROOM Recommended 1:30 Test Administrator (licensed) to students; ensure sufficient visual coverage. Changes to testing rosters made by School TC only; do not admit students not on testing roster. Students not participating in a test are NOT ALLOWED in testing room. Parents/guardians are NEVER ALLOWED in testing room (exception=kindergarten screening). Post a testing sign (Do Not Disturb) on the door. Log ALL students and adults in testing room; entry/exit time-stamp & signature. o Document authorized and unauthorized visitors during testing (including persons who disrupt environment). #
TRACK ALL MATERIALS DO NOT distribute test booklets and secure materials until the date of the examination. Log each exchange; materials must not be left unsupervised. ACCOUNT FOR ALL TEST MATERIALS AT ALL TIMES! BEFORE a student is allowed to leave the testing area for any reason--collect ALL testing materials (including scratch paper, test tickets, test booklets, writing prompts, student response/answer documents, etc.). #
Test Materials Return Account for and return all materials in person to the School Test Coordinator upon completion of testing and not later than the end of the school day on which the examination is administered. Secure materials must be stored in a designated locked cabinet with limited access (Principal and designee). Exceptions to this procedure will be discussed during test specific training. # PERMISSIBLE MATERIALS Distribute permissible materials to students
prior to testing. Materials specified as a designated support or accommodation for a student may be used only if they are also listed as allowed for the test. Students may not access additional instructional/support materials. Students may not access personal materials during testing. # ENGLISH ONLY Administer tests in ENGLISH ONLY Translation by the Test Administrator or Proctor of any test material (directions,
passages, questions, answer choices) into another language is prohibited. Translation and review of non-secure directions for a student prior to the test date is permitted for some assessments. # TEST ITEM ISSUES Student reports item concernthere is never a need to read or discuss secure test items. Follow test vendor guidelines for reporting item issue. Nevada Assessments: 1) Without reviewing the item Test Administrator records ONLY: test subject, grade level, test name/part, item number,
version (for paper test), student name and ID, general statement about issue or concern, and submits information to School Test Coordinator 2) School Test Coordinator reports information to WCSD Assessment Support 3) District Test Director (WCSD Assessment Support) reports information to the state # ACTIVELY CIRCULATE ATTEND TO STUDENTS Do not engage in distracting activities (and do not be a distraction!).
Monitor for students working on their own test, responding in the correct section, etc. NO ASSISTANCE of any kind may be given beyond making certain that students understand the instructions, in ENGLISH, for taking the test, and access to the correct test (e.g. launch browser, login, select test). Students must NOT assist or interact with other students. # BREAKS Log (signature, time-stamp) all persons entering and exiting the testing room. Breaks taken during untimed and timed
test administrations must be closely supervised and monitored by authorized staff; peer interaction is prohibited. Limit breaks during testing except for students taking the NAA or as noted in a students IEP or 504 Plan. Access to personal items during breaks is for approved medical supports only. # EARLY FINISHERS Students who finish early and are waiting for the testing period to end 1. proctor collects all test materials 2. supervise student while they access their
personal print materials (paper-only*, book) *this means >> NO E-READERS << Pencil/paper activities are prohibited (no writing or drawing); students must not interact/talk # TRANSITIONS Untimed Tests: Provide additional time for any student who is working productively. Changing Location or TA: Students must be accompanied by trained, licensed staff and secure materials transported by licensed staff only.
Unsupervised Break/Subsequent Day: For most exams, students may not return to a previously-administered section or part of a test after any break in supervision. # The testing room is not a bring your own device zone. # NO ELECTRONICS! Students and Test Administrators
Electronic devices strictly PROHIBITED TA and proctorsavoid cell phone use unless it is the only means of contacting (phone call) school administration regarding testing issues. Unauthorized possession of a non-permissible device may result in the invalidation of scores and other consequences. IEP/504 accommodationmust be documented in students plan and approved for each test administration. # WCSD Local Assessments assessment use must always adhere to
the intended purpose of the assessment # The same prohibitions and rules against inappropriate Test Administrator/Proctor assistance and/or tampering with or inflating student scores that apply to Nevada accountability assessments apply to all WCSD Local Assessments. # District-Wide
Administrations District-level examinations may vary significantly in rules and procedures from State tests. Administrators and staff carefully read all guidelines and resources that accompany specific tests; participate in appropriate training as required. # BRIGANCE and MAP Adhere to prescribed testing windows.
Must be administered by qualified & trained Test Administrators. Ensure full administration to all eligible students within* the testing window. Do not use scores from interim (or screener) assessments for academic grades. *Read by Grade 3 program guidance requires all new-toWCSD Kindergarten students to be screened within 30 calendar days of enrollment; consult Assessment calendar for BRIGANCE/MAP testing windows # WCSD Common Finals & NV EOC Finals Test materialstest booklets/items, scoring
guides/keys, calculator clearing guidesare secure. Follow security guidelines for storage, distribution/collection, supervision, administration, etc. Read and follow WCSD prepared guidelines for School Test Coordinators and Test Administrators. TA must read teacher script/s verbatim. Ensure ALL students enrolled in the course participate; assist TC with make-up scheduling. # Testing Students with Special Assessment
Needs remove obstacles to the test-taking process without changing, lowering, or reducing expectations for learning # Special Assessment Needs IEP, 504, EL, general All students may be considered for designated supports/features Language supports may be appropriate for some students identified EL or Former EL Students with a current IEP or 504 Plan are provided accommodations specified in their plan
Students without documented supports or accommodations must test under regular conditions # Alternate Assessments IEP teams identify or verify alternate assessment eligible students by October of each school year (ELPA, NAA). Alternate ACCESS (ELPA), Grades 1-12, EL program eligible Contact Department of ELD Nevada Alternate Assessment (NAA), Grades 3-8 & 11 Contact Special Education Student
Services & WCSD Assessment Support # Review Student Needs All educational staff at each school share professional responsibility in assisting the principal with ensuring all students with special assessment needs receive appropriate designated supports and/or accommodations for testing. # The notion that more is better is not appropriate when
recommending testing supports and accommodations. Decisions must be individually based. Review at least annually; student needs change! Supports and accommodations should be beneficial to the student, consistently provided in the classroom and consistently used by the student, and promote independence. # Make Optimal Accessibility Decisions When matching accessibility supports (designated supports, accommodations) with
students needs, consider the following: the students willingness to learn to use the accessibility support, opportunities to learn how to use the accessibility support in classroom settings, and conditions for use on state and district assessments (is it allowed for a test?). # Designated Supports An education team, familiar with the student, identifies designated supports/features for testing. The education team must have knowledge
about the purpose of the specific assessment and what supports are available. Designated supports must be assigned (online testing) or provided before the test begins; (students must test under consistent conditions from start to finish). # Testing Accommodations Only for students for whom the accommodations are included in their current IEP or 504 Plan Specific for each student Consistent with those accommodations used during the instructional day
Implemented and practiced for at least 5 weeks prior to use on state or summative district assessments Documented in the IEP or 504 Plan PRIOR to participating in an assessment # Accommodations vs. Modifications Accommodations allow access to the assessment without compromising validity. Modifications alter the
scope of what is being assessed. Students testing with modifications will be counted as non-proficient and not participating. Contact WCSD Assessment Support if considering testing a student with modifications. # Allowed Accommodations Do Not Invalidate Test Results Learn about each test. Not all accommodations listed in a students IEP or 504 Plan are appropriate for state/district assessments.
Use of non-permissible accommodations may result in invalid scores. Follow a consistent decision-making process for identifying designated supports and accommodations for use during instruction and on assessments. # BE JUDICIOUS Too many unneeded designated supports or accommodations can DECREASE student performance. #
Communicate Student Needs to Test Administrators Test Coordinator verifies embedded supports and accommodations are enabled in the testing platform prior to testing. Test Administrator must be provided with a list of students who will use designated supports and accommodations for the test. School retains documentation (3 years) of designated supports and accommodations used by students for each state/district test. # Confidentiality
Confidentiality Agreement must be signed by test administrator providing read aloud assistance and/or acting as a scribe, authorized D/HH interpreters, and medical providers prior to test administration. Computer-based testing: Attempt to use embedded technology first. Read aloud, scribe, and interpreter support will require one-on-one testing of students. Test specific guidelines for accommodations or designated supports must be followed exactly. Misadministration may result in invalid scores and disciplinary action. #
Gr 3-5: Read Aloud/Human Reader Grades 3-5, Smarter Balanced Summative, Science 5 Designated support (needed by very few if any) Separate setting Math/ScienceAll test content ELAItems only; passages are NOT read aloud on any ELA assessments in grades 3-5 ENGLISH ONLY NO paraphrasing, elaborating, or explaining Signed Confidentiality Agreement retained 3 years
# Gr 6-8: Read Aloud/Human Reader Grades 6-8, Smarter Balanced Summative; Science 8 Accommodation only Designated Support ELAreading passages
IEP/504 only; very small number of students <2% of IEP/504 ELAitems only, NO reading passages Math/Science all test content Needed by very few if any ENGLISH ONLY
NO paraphrasing, elaborating, or explaining Signed Confidentiality Agreement retained 3 years # HS: Read Aloud/Human Reader Science (gr 9/10), End of Course (EOC) ELA/Math Finals, WCSD Common Finals Accommodation only Designated Support
ELAreading passages ELAitems only, NO reading IEP/504 only; very small passages number of students <2% of IEP/ Math/Science all test content 504 Needed by few if any ENGLISH ONLY NO paraphrasing, elaborating, or explaining
Signed Confidentiality Agreement retained 3 years # Text-to-Speech/TTS Embedded text-to-speech (TTS) technology is the preferred mode for read aloud support on computer-based tests. TTS may impede performance of students who have not previously experienced this support during practice or regular instruction. TTS for reading passages is an accommodation appropriate for very few if any IEP/504 eligible students district-wide. #
Deaf/Hard of Hearing IEP eligible students may have access to Interpreter for all directions, math/science content, and ELA listening items (paper/pencil) ASL videos for listening and math items (computer) Closed captioning for listening items (computer) ASL glossary, hard-copy (paper), word-to-signed symbol style (math, science items) Random House Websters, Concise ASL Dictionary or Pocket ASL Dictionary Collins, ASL Concise Dictionary # Bilingual Dictionary
Examinations are to be administered in English only Approved bilingual dictionary allowed for specific tests (math, science; see permissible materials for each assessment); NEVER allowed on ELA assessments word-to-word style translation Hard copy (paper) only BilingualDictionaries.com (recommended source) # Calculators
Calculator rules vary by grade level and test! Check individual test manuals. Use of a calculator is not an accommodation; calculators are a universal tool for calculator allowed items on math and science tests. Accommodation: Specialized calculator (i.e. Braille, talking) is an approved IEP accommodation for students who cannot access the universal calculator allowed for a given test. # Alternate Response Options For students using a touchpad, keyboard, or Braille writer for written responses,
responses may need to be transcribed (exactly) onto the answer document or into the online testing platform to be scored. Contact WCSD Assessment Support if planning to use speech-to-text (STT) technology for ELA writing items. # Testing Irregularities Professional Responsibility: Report incidents even if you are unsure about the severity or whether it qualifies as an irregularity. Violation of the state or district test security plans (WCSD Primer, NDE Test
Security Procedures) Varying degrees of severity Administration errors Security breaches Interruption of testing # Irregularities: Reporting IMMEDIATE NOTIFICATION required by law: 1. Test Administrators & Proctors: Notify your school Principal or School Test Coordinator ASAP (within 24 hours) 2. School Test Coordinator or principal notifies district office; begin documenting incident and
compiling evidence 3. District office notifies Nevada Department of Education 4. STC/Principal submits report and evidence for review to Department of Assessment # Irregularities: Follow-up and Consequences Follow-up may require student/staff interviews and requested statements. Possible Consequences Corrective action administered by the State or District Invalidation of scores
Accountability consequences Disciplinary action (student, staff) License sanctions # We Are All Responsible Test Administrators assume primary responsibility for their assigned test administration and group of students; Proctors assist the Test Administrator; The principal is ultimately responsible for all testing activities at the school. #
Communicate About Testing Large-scale district and state assessments: Notify parents/guardians of participating students, and affected students, at least one month prior. Schools should utilize multiple modes of communication (e.g. phone, email, newsletter). *Important! Remember to arrange testing for students on home/hospital or incarcerated at Jan Evans facility. #
School Test Security Plan Topics Test environment; allowed and non-permissible materials; electronics policy Maintaining security of testing materials Compliance with designated supports and accommodations plans for testing Preparing for online test administration Students who require additional time for testing Responding to emergencies and disruptions Incidents during testing; reporting irregularities (Other) #
Next Steps Read the Primer in its entirety and refer to the Primer throughout the school year. Print, read and sign the Acknowledgment form (first page of the Primer); submit signed form to school principal. Review the Primer, all applicable manuals, and attend refresher training with your site administrator(s) prior to each state and district testing window. # Exit Quiz What is the role of the Test Administrator? Test
Proctor? School Test Coordinator? What are the responsibilities of Authorized Personnel? What activities and materials are generally prohibited during administration of the state or district-wide assessments? What are key elements of the schools plan for test security? What do I do in an emergency? How do I report test security incidents? What are the sanctions for violating test security? # MISSION STATEMENT The mission of the WCSD Department of
Assessment is to maximize student success to achieve College and Career Readiness by promoting, monitoring and supporting a balanced assessment system[collaborates with other departments] to provide valid and reliable data from multiple measures to inform curricular and instructional decisions and facilitates the judicious use of assessment information by a variety of users to answer questions about student progress. # For More Information Dr. Sandra Aird, Director of Assessment WCSD Assessment Support Team
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