Records Management 101 - Georgia Department of Public Health
State Office of Vital Records Records Management Webinar September 27, 2017 10- 11am Records Management 101 Presented by: Doug Rollo
Asst. Director, Records Management Georgia State Archives Table of Contents 1. What is Records Management 2. Common Myths 3. Ways to Track Records
4. Records Retention Policy 5. What is a Record Table of Contents Continued 6. Electronic Records 7. Hard Copy Records 8. Records Supplies 9. Destruction
What is Records Management? Records management, or RM, is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival
preservation) of records. What Records Management Is Records Creation Filing and Storage Tracking Ethical Walls
Destruction What Records Management Is Cont. Anything that has to do with a record during its lifecycle and beyond
What Records Management Can Do ! Save Money Save Time Lessen Liability Common Misperceptions
We are required to keep all records forever What are the requirements? Birth Records 100 years Death Records 75 years More Common Misperceptions
Always have three copies of everything Its better to have the records than not to have them
Common Myths Personal Records Non Records Unofficial Records Tracking Records
1. 2. 3. 4. 5. Records Management Software
Access Excel Notebooks Memory Electronic Records Locations Hard Drives
Tape Drives Thumb Drives Wireless Devices Records Supplies File Folders Shelving
Boxes Labeling Box What information should go on the box? What information should not go on the box? Records Centers
Should active and inactive records be stored together? How should a records room be set up? How is the space to be allocated?
Should departments have their own space? Records Storage Facility Cleanliness
Tutorial and . follow. the Advanced Course) Using Rich Text Format (RTF) documents you may cite directly into your document. You can use Drag & Drop inside documents. Citing& creatingbibliographies: Zotero with Word and Open Office. 01/03/2017
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