Pre-Implementation Project Mid-term Town Hall January 24, 2013

Pre-Implementation Project Mid-term Town Hall January 24, 2013 Project Goal and Phases This project specifically is focused on preparation to replace the current student information system (UniverSIS). Phases I & II as-is and to-be business process documentation

requirements gathering gap analysis of leading solutions institutional readiness assessment Phases III & IV (upon BoT approval) Vendor selection Implementation Partner selection Project Sponsors Robert Ambach, Senior Vice President of Administration and Finance

Lawrence Johnson, Interim Senior Vice President and Provost Nelson Vincent, CIO and Vice President of Information Technologies Steering Committee Jennifer Albrecht (PM), Collegiate Project Services

Lee Mortimer, Institutional Research Aurora Bennett, College of Medicine Andrew Naab, Student Government Douglas Burgess (PM), Registrar

Robin Pittman (PM), Business Core Systems Anton Harfmann, Deans Council Patricia Krekeler (PM), UCIT Jim Plummer (Co-Chair), Administration & Finance Carol Metzger, Finance

Robert Rokey, Faculty Senate Caroline Miller (Co-Chair), Enrollment Management Troy Travis (Co-Chair), UCIT Project Team Jennifer Albrecht (PM), Collegiate Project Services

Douglas Burgess (PM), Registrar Thomas Canepa, Admissions Paul Foster, UCIT (Blackboard) Nicholas Frame, Institutional Research Cecily Goode, One Stop Student Services Gary Grafe, UCIT (Web & Integration) Ken Hirsch, College of Law

Emily Kregor, The Graduate School Bob Miller, Enrollment Management Mark Miller, UC Blue Ash Andrea Oaks, College of Medicine Dana Pawlowicz, Financial Aid Robin Pittman (PM), Business Core Systems M. B. Reilly, Public Relations Tara Warden, Academic Advising Ken Wolterman, Bursar

Mark Young, UCIT (SIS) Collegiate Project Services Ed Cornelius, President and Founder Jennifer Albrecht, CPS Team-Lead Matt Coombs, Technical Expert & Integration Specialist Jason Elwood, Functional Expert & Process Analysis John Pratt, Functional & Technical Expert Project Timeline Phases I & II

Project Timeline: Phases III & IV Fall Semester Activities SIS Technology Previews four previews: Ellucian Banner, Kuali, Oracle/PS, SAP Business Process Analysis (BPA) Visioning sessions 103 participants across six business functions/units Admissions, Advising, Bursar, Financial Aid, One Stop, Registrar

Documented high-level vision for student lifecycle Identified ideal characteristics for future processes Fall Semester Activities Technical interviews & survey Business Process Analysis (BPA) As Is sessions (final group completing this week) 156 processes documented across ten business units Admissions, Advising, Bursar, Clermont College, College of Law, College of Medicine, Financial Aid, One Stop, Registrar, UC Blue Ash

Requirements Gathering 39% overall participation (322 of 827 invitees) >75% average participation in key functional areas & IT Spring Semester Activities CPS Requirements Gap Analysis CPS Options Assessment Analysis Critical Issues & Risk Analysis sessions (1/30 1/31) Readiness Assessment interviews with selected stakeholders (1/24 2/15) university community readiness questionnaire (2/11 2/25)

Other Key Dates and Events Collegiate Project Services data compilation and analysis; final report preparation (2/25 3/29) Readiness report to be delivered to the Steering Committee and Sponsors (4/1) Options report to be delivered to the Steering Committee and Sponsors (4/2) CPS Assessment Deliverables Implementation

Readiness Assessment SIS Options Assessment What is a Readiness Assessment? An analysis of how well-prepared UC is to implement a modern student information system. The assessment will be based on sixteen readiness factors which CPS has found

to be predictive of successful ERP implementation projects in higher education. How We Collect Readiness Data Readiness Assessment Deliverables Sample Readiness Scorecard Implementation Blueprint Elements

Implementation Timeline Communication Plan Realistic Budget Critical Issues Lists Project Organization

Risk Mitigation Plans Roles & Responsibilities Table Staffing recommendations Training Plan

What is an Options Assessment? Comparison of major student information systems in the market and their compelling differences to provide a ranking and recommendation for UC. What are the Options for UC? Single Vendor ERP

Solution Multiple Vendor ERP Solution Multiple Source ERP Solution

How We Collect Options Data Technical Interviews & Survey Software & Services Vendor Data Collection CPS Experiential Data Industry Awareness & Research Requirements Fit-Gap How We Analyze the Options Match to Functional

Needs Strategic Alignment Time to Solution Total Cost of Ownership Solution Track Record Technology Framework Deployment Options Others CPS Assessment Deliverables

Implementation Readiness Assessment UCs preparedness to take on an SIS implementation & steps to take to ensure success SIS Options Assessment Analysis of best-fit SIS

options based on UC needs and requirements Questions, Comments, or Concerns? Visit www.uc.edu/sis E-mail to [email protected]

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