ADEs EDFacts/Federal Reporting Overview An overview of the
ADEs EDFacts/Federal Reporting Overview An overview of the Arkansas Department of Education (ADE) Federal Reporting process and requireme nts using the Statewide Information Systems (SIS) data as the authoritative data source. The presentation includes a generalized overview of U. S. Department of Education EDFacts initiative to collect data as approved through the Offi ce of Management and Budget (OMB) and the impact on State Reporting as submitted and certified by school districts/ cycle coordinators using SIS Cycle 1 thru Cycle 9 data submissions process. Presenter: Linda Jenkins, Manager, Reporting/EDFacts Coordinator Research & Technology, Arkansas Department of Education TOPICS Current Information Systems Architecture ADE State/Federal Reporting ADE State/Public Reporting
ADE Data Center Statewide Information System Reports ADE Data Availability ADE Federal Reporting What is EDFact? What are the purposes of EDFacts? Key things to know about EDFacts. EDFacts Data Collected What is collected EDFacts Data Collections CSPR: Web-based Application CSPR Part I and II Data Collection Sections EDFact Reporting-ADE Data Sources/Stewards
Data Source Breakdown EDFacts Reporting EDFacts Data Usage EDFacts Data Availability ADE State/Federal Reporting ADE State/Public Reporting https://adedata.arkansas.gov ADE State/Public Reporting Statewide Information Systems Reports https://adedata.arkansas.gov/statewide/ ADE Data Availability ADE Data Center All Tools - https://adedata.arkansas.gov/ For Data - https://adedata.arkansas.gov/#data Statewide Information Systems Reports - https ://adedata.arkansas.gov/statewide/
To Request Data: ADE Employees Open SharePoint Data Request using the SharePoint Report Management System (RMS) All Others Data Request Management System (DRMS) tool. https://adedata.arkansas.gov/drms/ Requestor Percentages Time Period: Jan. 2012 - July 2013 0.71% 5.65% 5.75% 13.02% 46.22% 6.36% 3.53%
0.71% 2.32% 0.61% 4.94% 1.31% 7.16% 1.72% ADE Corporate DYS Individuals Legislative Audit Marketing Media NORMES Other Other State Agency
Researcher School Districts University Blank ADE Federal Reporting WHAT IS EDFACTS? U.S. Department of Education (USED) initiative to collect, analyze, report on and promote the use of high-quality, kindergarten through grade 12 performance data for use in education planning, policy making, and management and budget decision-making to improve outcomes for students. EDFacts centralizes data provided by state education agencies (SEAs), local education agencies (LEAs), and schools, and provides users with the ability to easily analyze and report on submitted data. This initiative has significantly reduced the reporting burden for state and local data producers, and has streamlined data collection, analysis and reporting functions at the federal, state and local levels. What are the purposes of EDFacts? Collect and report robust, timely and accurate K-12 data for
improved education planning, policy making, management and outcomes. Reduce the data burden for state, districts and schools, and streamline data processes at the federal, state, district and school levels Encourage data usage by providing SEAs and ED users with analytical and reporting tools to produce preformatted and userdefined data reports. Offer technical resources and assistance to support data providers and data users. Key things to know about EDFacts? EDFacts does not collect individual student or staff-level information. All information provided to EDFacts is aggregated most often by categories such as grade level. In submitting data to EDFacts, SEAs cannot suppress the data in small data cells except as
specifically authorized by federal statute. Data are collected from multiple sources. Most data are collected through the EDEN Submission System(ESS). The ESS collects files submitted electronically by SEAs. Most metadata (e.g., information to explain the data in EDFacts, such as state proficiency levels) are collected through the web-based system, EDFacts Metadata and Process System (EMAPS). Data for the Civil Rights Data Collection (CRDC is collected through a separate web-based survey tool. Data are reported for a specific period of time (i.e. the Reporting Period). For example: student membership data are reported for October 1 while MEP students served 12-month data are reported for the period September 1 through August 31. Data are associated with the school year of performance. For example: the student membership for October 1, 2012 are associated with the school year (SY) 2012-2013 since the membership table data represents the beginning counts of students for the school year. Data for September 1, 2012 through August 31, 2013 are associated with the SY 2012 -13 since the program year most closely aligns with the SY 2012-13. EDFacts Data Collected GENERAL INFORMATION Active Schools Count Directory Information Free and Reduced Price Lunch Staff FTE
Teachers FTE Grades Offered Magnet Schools Status Student Membership CHARTER SCHOOLS Charter School Status Charter School LEA Status FINANCIAL DATA Federal Programs REAP Alternative Funding Status TEACHER QUALITY Teacher Quality in Elementary Classes Teacher Quality in Secondary Classes RTT RACE TO THE TOP High School Graduates - Postsecondary Enrollment High School Graduates - Postsecondary Credits Earned
ESEA FLEXIBILITY Title I Allocations to Priority/Focus Schools State Interventions Used ASSESSMENT Academic Achievement in Mathematics Academic Achievement in Reading/Language Arts Academic Achievement in Science Student Participation in Mathematics Student Participation in Reading/Language Arts Student Participation in Science Title I Economically Disadvantaged Students Public School Choice - Eligible Public School Choice - Applied for Transfer Public School Choice - Transferred Public School Choice - Implementation Public School Choice - 20% Transportation Reservation Public School Choice Funds Spent Title I Part A SWP/TAS Participation Title I TAS Staff Funded (FTE)
SES Applied to Receive Services SES Eligible to Receive Services Title I Status Title I Part A Participation Title I Part A TAS State Poverty Indicator Parental Involvement SES Funds Spent SES Per Pupil Expenditure SES Received Services ESEA FLEXIBILITY FLEXIBILITY SUBGROUPS High School Graduation Rate Indicator Assessment Participation in Mathematics Assessment Participation in Reading/Language Arts Assessment Participation in Science Academic Achievement in Mathematics Academic Achieve in Reading/Language Arts Academic Achievement in Science Mathematics Participation Status Reading/Language Arts Participation Status AMO Mathematics AMO Reading/Language Arts
Regulatory Cohort Graduation Rate Graduation Rate SPECIAL EDUCATION IDEA IDEA Student Count Early Childhood IDEA Student Count School Age IDEA Alternate Assessment Caps (1%/2%) IDEA Not Participating in Assessment IDEA Exiting Special Education IDEA Disciplinary Removals IDEA Total Disciplinary Removals IDEA Removal to Interim Alternative Educational Setting IDEA Reasons for Unilateral Removal Special Education Teachers (FTE) Special Education Paraprofessionals (FTE) Special Education Related Services Personnel (FTE) ACCOUNTABILITY Alternate Approach Status AYP Status Corrective Actions Elementary/Middle Additional Indicator Status High School Graduation Rate Indicator Status
Mathematics Participation Status Reading/Language Arts Participation Status AMO Mathematics Status AMO Reading/Language Arts Status Improvement Status Restructuring Actions Reconstituted Status School Improvement Funds Allocation School Improvement Funds Status Interventions EDFacts Data Collected MIGRANT EDUCATION PROGRAMS Consolidated MEP Funds Status MEP Personnel MEP Services MEP Student Eligible 12-Month MEP Students Eligible Summer/Intersession MEP Students Served 12-Month MEP Students Served Regular School Year MEP Students Served Summer/Intersession MEP Migrant Students Eligible Regular School Year Title III/LEP
AMAO 1 LEP Making Progress AMAO 2 LEP English Attainment AMAO 3 AYP for LEP Immigrant Information LEP English Language Testing LEP Student Count LEP Students English Proficiency LIEP Teachers Title III LEP English Language Proficiency Results Title III English Language Proficiency Testing Title III LEP Students Title III LEP Students Served Title III Monitored Former LEP Students CTE CAREER AND TECHNICAL EDUCATION CTE Concentrators Academic Attainment CTE Concentrators Exiting CTE Concentrators Graduates CTE Concentrators in ESEA Graduation Rate CTE Concentrators Placement CTE Concentrators Technical Skills CTE Concentrators Programs for NonTraditional CTE Participants Programs for Non-Traditional
GRADUATES AND DROPOUTS Regulatory Cohort Graduation Rate (Four, Five and Six Year) Graduation Rate Regulatory Cohort Graduation Rate (Four, Five and Six Year) Student Counts Graduation Rate Graduates/Completers SAFE & DRUG FREE SCHOOLS Discipline Incidents Students Disciplined Firearm Incidents GFSA Reporting Status Persistently Dangerous Status Students Involved with Firearms Truants SIG SCHOOL IMPROVEMENT GRANT Advance Coursework Dual Enrollment Advance Coursework/Dual Enrollment Average Scale Scores
Increased Learning Time Intervention Used School Year Minutes Student Attendance Rate Teacher Attendance Rate Persistently Lowest-Achieving Schools Principal Evaluations Principal Performance Level Names Teacher Evaluations Teacher Performance Level Names HOMELESS Homeless Served (McKinney-Vento) Homeless Students Enrolled McKinney-Vento Subgrant Recipient Status NEGLECTED OR DELINQUENT N or D Program Participation N or D Academic Achievement N or D Academic and Vocational Outcomes N or D Transition Services EDFacts Data Collections
EDFacts State Data Collections SEAs submit education performance data at the state, district and school levels. This collections includes information on adequate yearly progress (AYP), ESEA Flexibility, state performance and other topics. Common Core of Data (CCD Non Fiscal) The NCES ( National Center for Educational Statistics) CCD non-fiscal survey was incorporated into EDFacts to streamline data submission processes for the states. SEAs submit non-fiscal information about public schools, districts and SEAs and descriptive data on students and staff. EDFacts Data Collections Career and Technical Education (CTE) Under the Carl D. Perkins Act, SEAs are required to submit data on both secondary students engaged in CTE and postsecondary students. USED is in the process of transitioning a portion of the data to EDFacts. EDFacts only captures the data related to secondary CTE. EDFacts Data Collections The Consolidated State Performance Report (CSPR) is the required annual reporting tool for of each State, the District of
Columbia, and Puerto Rico as authorized under Section 9303 of the Elementary and Secondary Education Act (ESEA), as amended. CSPR data, collected by SEAs, track progress in implementing the Elementary and Secondary Education Act, as amended, and provide information on AYP, ESEA Flexibility, Highly Qualified Teachers (HQT) and Public School Choice. USED collects CSPR data through a Web-based submission tool, most of which is prepopulated by EDFacts files submissions through EDFacts Submission System (ESS). CSPR: Web-Based Application ~ Expanded Menu Features ~ CSPR Part I 1.1 Standards and Assessment Development 1.2 Participation in State Assessments 1.3 Student Academic Achievement 1.4 School and District Accountability 1.5 Teacher Quality 1.6 Title III and Language Instructional Programs
1.7 Persistently Dangerous Schools 1.9 Education for Homeless Children and Youths Program 1.10 Migrant Child Count CSPR Part I and II Data Collection Sections ADE Data Sources/Stewards - EDFacts Reporting State Information System (SIS) ADE State Data Warehouse Performance/Accountability Division of Public School Accountability: School Performance (Louis Ferren) Title III/ELL - Division of Learning Services: Student Assessment (Andre Guerrero) MEP Division of Learning Services: Migrant Education (Stan Young) N or D Programs - Division of Learning Services: Federal Programs (Jayne Green/Chandra Martin) Career & Technical Education (CTE) - Department of Workforce Education (DWE) - (Mary E. Koettel ) Federal Programs (GEPA)/Finance Division of Fiscal & Administrative Services: Agency Finance (Anita Sacrey/Jana Cook (DCE)) Title I Division of Learning Services: Federal Programs (Jayne Green)
DATA SOURCES SPED/IDEA; 16.33% AF; 1.02% N OR D; 6.12% SIS/EPMS; 35.71% JG; 3.06% MEP; 6.12% AMAO/ELDA/HLS; 9.18% ADHE: DWE; 9.18% NORMES; 13.27% DATA SOURCE DATA SOURCE DESCRIPTION SIS/EPMS STATEWIDE INFORMATION SYSTEM - EPMS/DATA WAREHOUSE/ODS
AMAO/ELDA/HLS AMAO REPORT/ELDA TEST DATA/HOME LANGUAGE SURVEY ADHE: DWE HIGHER EDUCATION: WORKFORCE EDUCATION NORMES ASSESSMENT/ACCOUNTABILITY/ESEA FLEXIBILITY MEP MIGRANT EDUCATION PROGRAMS N OR D NEGLECTED OR DELINQUENT FP
FEDERAL PROGRAMS: SCHOOL IMPROVEMENT GRANT (SIG) AF AGENCY FINANCE SPED/IDEA Files submitted by SPECIAL EDUCATION Office # 35 9 9 13 6 6 3 1 16 98 EDFacts Reporting
Data Reporting & Systems (DRS)-SPED /IDEA SPED/IDEA; 16.33% DRS; 83.67% ADE Unit DRS SPED/IDEA Percent 84% 16% # 82 16 EDFacts Reporting REPORT SOURCE SYSTEM OTHER; 4.88% REPORT SOURCE
% COGNOS/EPMS-SIS COGNOS/NONSISREPORTING OTHER 42.7% 52.4% 4.9% COGNOS/EMPS-SIS; 42.68% COGNOS/NONSISREPORTING DATA SOURCE DATA SOURCE DESCRIPTION SIS/EPMS AMAO/ELDA/HLS ADHE: DWE NORMES MEP N OR D
JG AF STATEWIDE INFORMATION SYSTEM - EPMS/DATA WAREHOUSE/ODS AMAO REPORT/ELDA TEST DATA/HOME LANGUAGE SURVEY HIGHER EDUCATION: WORKFORCE EDUCATION ASSESSMENT/ACCOUNTABILITY/ESEA FLEXIBILITY MIGRANT EDUCATION PROGRAMS NEGLECTED OR DELINQUENT SCHOOL IMPROVEMENT GRANT (SIG) AGENCY FINANCE # 35 9 9 13 6 6 3 1 82
EDFacts Reporting Data Reporting & Systems (DRS) - 82 submission files for 2011/12 - 4 new files added for 2012/13 - File submission span over 18 month period Special Education (SPED) - 16 submissions files 2011/12 **** Includes the collaborative efforts of School Districts/Cycle Coordinators , ADE Data Sources Data Stewards and their respective Program Office. EDFACTS DATA USAGE 2011 Summer State Trends Profiles (CSPR/CCD/EDFacts) o o Members of Congress use in states during Summer Recess Secretary, Senior Leadership and Program Managers at U. S. Department of Education for background information, reauthorization, budgeting, planning and program monitoring. 2011 Congressional Profiles
o o o EDFacts Publication Across the U. S. Department of Education and members of Congress and their staff. Not made public on EDFacts website. 2011 School District Profiles o U. S. Department of Education members of Congress (if requested through the office of Legislative and Congressional Affairs), states and others. State 3 Year Comparison Profiles o o o EDFacts Publication Across the U. S. Department of Education http://www2.ed.gov/about/inits/ed/edfacts/index.html EDFacts Data Availability EDFacts Data Availability
http://www.ed.gov/edfacts EDFact Initiative Information, ESS Login Link, link to 2012 EDFacts Threes Year Caomparison. http://ideadata.org Individuals with Disabilities Act Data Accountability Center http:// www2.ed.gov/admins/lead/account/consolidated/index .html Consolidated State Info (CSPR PDFs) http://eddataexpress.ed.gov CSPR data in flexible/downloadable formats EDFacts Data Availability http://nces.ed.gov/ccd Final CCD data (as cleared by NCES) made available through downloadable files and NCES data tools http://ocrdata.ed.gov Civil Rights Data Collection http://dashboard.ed.gov US Education Dashboard
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