2018-19 Class Size Reduction Data Collection Kenneth Dukes
2018-19 Class Size Reduction Data Collection Kenneth Dukes June 2018 www.FLDOE.org 1 Overview *NEW* 2018-19 Class Size Changes Formats, Elements, and Tables Used in Calculation of Class Size Steps in Calculation of Class Size
Class Size Exclusions and Special Scheduling Class Size Process Overview and Resources * www.FLDOE.org 2 Class Size Changes There were no legislative changes to Class Size for 2018-19. www.FLDOE.org 3 Summary of Class Size Core Course Changes*
13 courses removed from 2017-18 Class Size Core Courses 18 courses added to the 2018-19 Class Size Core Courses Total 2018-19 Class Size Core Courses = 330 1819 Class Size Core Course list: Course Code Directory file (updated weekly): DPS.DISTRICT.K9.F62806.Y1819 Record position 687: Y = Class Size Core Course *As of 06.15.18
www.FLDOE.org 4 Summary of Class Size Core Course Changes (as of 06/15/2018) 13 COURSES REMOVED COURSE NUMBER 18 COURSES ADDED COURSE NUMBER COURSE TITLE 2000370 BOTANY 2000390 LIMNOLOGY
2000500 BIOSCIENCE 1 HON 2002330 SPACE TECH & ENG 2002550 SOLAR ENERGY HON 2 2003400 NUCLEAR RADIATION 2003610 PRINC OF TECH 2 2100035
M/J GEOG: EUR & AM 7715020 2103050 M/J GOEG: EUR/AM C/P 7715025 7910111 ACCESS ENGLISH 1/2 7910112 ACCESS ENGLISH 3/4 7715030 7715035 7715040 7715045
www.FLDOE.org COURSE TITLE ACCESS ART GRADE K ACCESS ART GRADE 1 ACCESS ART GRADE 2 ACCESS ART GRADE 3 ACCESS ART GRADE 4 ACCESS ART GRADE 5 ACCESS MUSIC GRADE K ACCESS MUSIC GRADE 1 ACCESS MUSIC GRADE 2 ACCESS MUSIC GRADE 3 ACCESS MUSIC GRADE 4 ACCESS MUSIC GRADE 5 ACCESS PHYSICAL EDUCATION GRADE K ACCESS PHYSICAL EDUCATION GRADE 1 ACCESS PHYSICAL EDUCATION GRADE 2
ACCESS PHYSICAL EDUCATION GRADE 3 ACCESS PHYSICAL EDUCATION GRADE 4 ACCESS PHYSICAL EDUCATION GRADE 5 5 Formats, Elements, and Tables Used in Class Size Processing www.FLDOE.org 6 Student Couse Schedule Format
District Number, Current Enrollment School Number, Current Enrollment District Number, Current Instruction/ Service School Number, Current Instruction/Service Student Number Identifier, Florida Course Number
Section Number Period Number Grade Level Term Day of Week Scheduled, Monday Day of Week Scheduled, Tuesday Day of Week Scheduled, Wednesday Day of Week Scheduled, Thursday Day of Week Scheduled, Friday Day of Week Scheduled, Saturday Day of Week Scheduled, Alternate Date Certain* Class Minutes, Weekly Teacher Course Format
District Number, Current Enrollment School Number, Current Enrollment District Number, Current Instruction/ Service School Number, Current Instruction/Service Social Security Number (Teacher) Term Term/Survey Indicator Course Number Section Number Period Number
Facility Type Classroom Identification (FISH) Number Scheduling Method Certification/Licensure/Qualification Status Team Teacher Training Blended Learning Course www.FLDOE.org 7 Classroom ID/ FISH Number Every unique classroom must be assigned a Classroom ID/FISH Number. Reported Facilities files are created automatically by FDOE twice a day during daily processing window AM run includes updates processed overnight DPS##.GQ.F70303.Yyyyy.INITIAL.FISH (AM file)
PM run includes updates since 12 noon DPS##.GQ.F70393.Yyyyy.BATCH.FISH (PM file) File format - DPS.District.Format.Yyyyy (F70393) www.FLDOE.org 8 Other Important Tables Master School ID Table Course Code Directory Used to accurately identify specific schools.
Department of Juvenile Justice Facilities, Charter Schools, Virtual Schools, Magnet Schools, Alternative Schools, Schools of Choice, Innovation Schools of Technology, Schools of Excellence, and Principal Autonomy Schools Used to accurately identify core courses. Mathematics, Language Arts/Reading, Science, Social Studies, Exceptional Student Education, and English for Speakers of Other Languages courses DPS.DISTRICT.K9.F62806.Y1819 www.FLDOE.org
9 Steps in Class Size Calculation www.FLDOE.org 10 1) Count the number of students in each course within each class (term*/period/FISH). 2) Determine the main course** taught in each class based on the course with the majority of students. Notes: *Step 1: See slide on Term Combining. **Step 2: If the count of students in a core course is equal to the count of students in a non-core course, then the main course is core. www.FLDOE.org 11
3. Determine main grade taught in each class based on the grade with the majority of students in the main course. Notes: Middle school classroom - if main course (course number with majority of students assigned to that classroom) is a high school course, then class size maximum is 25 students as required by legislation. If the highest number of students is equal for two or more grades in the same room, then the highest single grade (not grade group) is determined to be the main grade. Example: If in the main course, there are: two 2nd grade students three 3rd grade students three 4th grade students then the main grade = 4th grade www.FLDOE.org 12 4) Identify the classroom in which the main course is a core course. Only these classrooms are used in the remaining steps. 5) Count the number of students in each classroom allowing for
adjustments based on scheduling method (see Special Scheduling Section). Note: This is the class size calculation for Traditional classrooms. www.FLDOE.org 13 6) Calculate the grade group average for Charter Schools, Schools of Choice, Schools of Excellence, and Principal Autonomy Program Schools: Total students in each core class/total number of core classrooms Notes: Calculate steps 1-5 for each class. Divide the total number of students in each class for each grade group by the total number of classes in each grade group. Example: Elementary School, Grade Group 4-8 class size average calculation: 4th 542 students, 30 classes 5th 573 students, 31 classes Total students = 1,115 Total classes = 61 1115/61 = 18.27 class size average
www.FLDOE.org 14 Class Size Exclusions Facility Types = 02 (Hospital), 05 (State Correctional), 06 (Federal Correctional), 07 (County Correctional), 08 (City Correctional), 09 (Other facility not owned by school district) Courses in this facility type are excluded if course number begins with alpha 10 (Home) www.FLDOE.org 15 Class Size Exclusions School Numbers = 3518 (McKay)
7001, 7004, 7006, 7023 (Virtual) 9994-9997, (Reportable Programs) N998 (home education) N999 (Out-of-state or nonpublic) District = 68 School for Deaf/Blind, 71 (Virtual) School Function Setting = D (DJJ), V (Virtual) www.FLDOE.org 16 Class Size Exclusions Duplicate students in the same class Note: If a student is enrolled in both an Inclusion and Non-Inclusion course, the Inclusion course record is included in the Inclusion adjustment. Postsecondary (Dual Enrollment Course)- Course Number that begins with an alpha character Blended Learning Courses Teacher Course Records where Blended Learning Course = Y www.FLDOE.org
17 Class Size Exclusions Period Number NN88 (where NN is numeric) - Non-standard meeting time course in which the student is scheduled in classes that meet differing periods during the week Days of the Week Scheduled not equal to Friday Term/Survey Indicator = N (Term is not occurring during state reporting period being submitted) www.FLDOE.org 18 Team-Teaching Strategies Teaching strategies, including team teaching, co-teaching, or inclusion teaching, implemented on or after July 1, 2005, may be implemented subject to the following restrictions: 1. Reasonable limits shall be placed on the number of students in a classroom so that classrooms are not overcrowded.
2. At least one member of the team must have at least 3 years of teaching experience. 3. At least one member of the team must be teaching-in-field. In-field data is reported on Teacher Course format, element Certification/Licensure/Qualification Status, codes A, H, I, M, S or V. 4. The teachers must be trained in team-teaching methods within 1 year after assignment. Team-teacher training data is reported on Teacher Course format, element Team Teacher Training, codes A-D. (Code Z is for team teachers in non-class size courses). www.FLDOE.org 19 Special Scheduling Methods: Team-Teaching
Co-teaching (Scheduling Method C): Two or more teachers assigned to a group of students and each teacher is responsible for all of the students during the entire class period. In order to be considered co-teaching, each teacher is responsible for planning, delivering and evaluating instruction for all students in a class or subject for the entire class period. OR Inclusion-teaching (Scheduling Method I): Two or more teachers are assigned to a group of students, but one of the teachers is only responsible for one student or a small group of students in the classroom. www.FLDOE.org 20 Team Teaching Class Size Adjustment Formula Co-Teaching (C): # of C students in the class/# of C teachers in the class Inclusion (I): # of I students in the class/# of non-I teachers in the class + 1 (inclusion teacher)
Note: the result of the I adjustment is added to the rest of the students in the class. Example: in a class there are 3 I students (with 1 I teacher) and 17 S students (with 1 S teacher) Adjustment steps: a. 3/2 = 1.5 (1.5 truncated = 1) b. b. 1 + 17 = 18 www.FLDOE.org 21 Scheduling Guidance: Inclusion Teaching 1) I-Teachers may plausibly instruct up to 2 groups of students (course/sections) during a
single period. 2) In order for the Class Size Team-Teaching adjustment to be made, all students served by the I-Teacher must be enrolled either: a) with the I-Teacher only in a unique Course & Section; or b) with both the I-Teacher and the Non-I Teacher. Note: if 2b is true, then: the I-Teacher and Non-I Teacher may be teaching the same Course, but they must be teaching different Sections; and the duplicate I-student will be dropped from the Non-I Teachers course when calculating. www.FLDOE.org 22 Special Scheduling Method: Multi-Use Classroom or Pods (Scheduling Method = M)
More than one class meets during the same period in a space designated by one FISH number but separated by temporary walls Each teacher who is the primary teacher for each group of students should be coded with Scheduling Method M # of M students in the class/# of M teachers in the class www.FLDOE.org 23 Special Scheduling Method: Alternate Week or Day (Scheduling Method = A) Two courses are scheduled in the same FISH/Term/Period but meet on alternate weeks or days Does not work if alternating on other than a 2-day or bi-weekly rotation (e.g. 3day or 6-day rotation) For each Teacher Course record with Scheduling Method = A, there must exist at least one other Teacher Course record with a different Course/Section combination and the same Scheduling Method (at least 2 As) # of A students in the class divided by 2 (2 indicates the alternating rotation)
www.FLDOE.org 24 Special Scheduling: Multiple Scheduling Methods The Class Size Calculation does not make multiple special scheduling adjustments in a room/period. For example, if there are Teacher Course records reported in a room/period with Scheduling Method = M and A. The adjustment will only be made for the greatest special scheduling adjustment and the rest of the students will be added to the adjustment. In cases where there are Teacher Course records reported in a room/period and I is one of the multiple special scheduling methods, the I adjustment will be made and only one other special scheduling adjustment. www.FLDOE.org 25
Special Scheduling: No Friday Core Courses The algorithm only counts classes taught on Friday. Some schools have NO core courses scheduled on Fridays. No core courses taught on Friday? If an ENTIRE school has no core courses scheduled on Friday, code the Day of the Week Scheduled Alternate, Date Certain Y for another representative day chosen by the district. This does not apply to schools not operating on Friday during Survey Week due to holiday or planning day. www.FLDOE.org
26 Day of Week Scheduled, Alternate Date Certain* Updated data elements name to accurately reflect its intended use. Updated definition and added clarifying language to codes and notes. Data element and its use is specific to Class Size only. Code Y should only be used if an entire school does not have core courses scheduled on date certain/Friday of survey week. Records coded with Y indicate a representative day/alternate date certain for class size purposes. All records coded with Y will be picked-up for the class size calculation. www.FLDOE.org 27 Common Data Reporting Errors Missing co-teacher record
Incorrect Period or FISH reported Missing inclusion teacher record Blended Learning field incorrectly coded www.FLDOE.org 28 Overview of Class Size Process and Resources www.FLDOE.org 29 Overview of 2018-19 Class Size Process www.FLDOE.org 30
Overview of 2018-19 Class Size Process www.FLDOE.org 31 Class Size Reports Report Data File F70408 F70587 F71167 F71168 F70415 F70615 Summary Provides school-level class averages by school/district. Used to determine
compliance for Charter, Choice, Schools of Excellence, and the Principal Autonomy Program. Only lists Traditional classroom/periods that have FTE overage. If the report states NO DATA FOUND, that means your district does not have traditional rooms out of compliance. Summary report that displays the total adjusted student count and student and FTE overage per classroom/period. Shows Traditional, Charter, and Choice. F70412 F70424 Detailed report for each grade PK-3 class listed in the district summary report F70415. This report will show you all courses, sections, and grades in every FISH/period. Shows Traditional, Charter, and Choice. F70413 F70425 Detailed report for each grade 4-8 class listed in the district summary report
F70415. This report will show you all courses, sections, and grades in every FISH/period. Shows Traditional, Charter, and Choice. F70426 Detailed report for each grade 9-12 class listed in the district summary report F70415. This report will show you all courses, sections, and grades in every FISH/period. Shows Traditional, Charter, and Choice. F70414 www.FLDOE.org 32 Class Size Reports Report Data File F70466 Summary Numerator and Denominators for all schools found on Class Average Table.
Total Students = a F70588 Total Classes = b Average = a/b Students Over = a (b*Grade Group Max) F70467 (PK-3 report), List just those classroom/periods whose adjusted student count is F70470 CAP+10 or 10 and under. Shows Traditional, Charter, and Choice. F70468 (4-8 report), List just those classroom/periods whose adjusted student count is F70471 CAP+10 or 10 and under. Shows Traditional, Charter, and Choice. F70469 (9-12 report), List just those classroom/periods whose adjusted student count is F70472 CAP+10 or 10 and under. Shows Traditional, Charter, and Choice. F70631
Counts all classroom/periods where at least one teacher has Scheduling F70632 Method = C. www.FLDOE.org 33 Class Size Data Quality Application https://webapps01.fldoe.org/classsize/ A great resource for troubleshooting data reporting errors or ensuring data quality. Access to the application is provided by your districts single sign-on administrator. If you are unable to determine who your districts single sign-on administrator is, please email [email protected] www.FLDOE.org 34 Class Size Data Quality Application System Roles and Operations Data in the Class Size Data Quality Application are view only and may not be amended. The following are the three different system roles available to district or charter school users:
1. 2. 3. 4. Admin: Florida Department of Education (FDOE) personnel authorized to manage the application. District and charter users will not have access to the administrator role. User: All users of the Class Size Application are required to have the user role. District User: District personnel authorized by the district to login to the application and view all district and Charter Class Size data. Charter User: Charter personnel authorized by the district to login to the application and view authorized charter school Class Size data only. All users are required to have both a User Role and a District User Role or a User Role and a Charter User Role assigned in SSO to have access to the Class Size Data Quality Application. Users should not be authorized for both a District User and a Charter User Role. If a User is authorized for both Roles no data will be available. www.FLDOE.org 35
Class Size Data Quality Application District/Charter Users View: From the drop down menus, select Year and Survey. Then click the Submit button. By default the district is automatically selected using the users login credentials. www.FLDOE.org 36 Class Size Data Quality Application After the Submit button is selected on the Home screen, the application displays a list of schools the user is authorized to view. By selecting a school from the list of schools, the Florida Inventory of School Houses (FISH) for that specific school are displayed. www.FLDOE.org
37 Class Size Data Quality Application After a school has been selected from the List of Schools, the List of Fish within the school is displayed in addition to the following fields: Student Counts, Room Counts, Class Size Averages, FISH, Term, Period, Main Course, Core Course Indicator, and Main Grade. You may select a FISH to view a list of courses reported within that specific room (FISH/ Term/Period combination). www.FLDOE.org 38
Class Size Data Quality Application The List of Courses displays helpful information for that specific classroom including the FISH, Term, Period, Main Course, and Main Grade. The next section on this screen displays the Course, Section, Facility Type, class size Excluded indicator, and Course Name. After selecting a course from the List of Courses, the application displays a List of Students in that specific course. www.FLDOE.org 39 Class Size Data Quality Application After selecting a course from the List of Courses, the List of Students within the course is displayed in addition to the
following fields: FISH, Term, Period, Main Course, Course Name, Grade, Section, Primary Instructor Indicator and Social Security Number (SSN), Scheduling Method, Student ID, Florida Education Finance Program Number (FEFP), Grade, Year Round School indicator, and class size Excluded indicator. The total number of students are displayed at the bottom of the screen. www.FLDOE.org 40 Class Size Technical Assistance Document* Made available for 2018-19 class size processes. Will be located on the departments webpage under Technical Assistance Documents: http:// fldoe.org/accountability/data-sys/database-manuals-updates/technicalassistance-documents.stml Document contains:
Details on the class size algorithm Available reports Frequently asked questions www.FLDOE.org 41 Contacts Data Reporting Funding Kenneth Dukes Lee Davis 850.245.9912 850.245.9098 [email protected]
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