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Microsoft Word 2013 Lesson 2 Basic Editing 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 1 View Tab on the Ribbon Word provides options to change a documents onscreen appearance by viewing the document in different views: 1. Read Mode 2. Print Layout 3. Web Layout

4. Outline 5. Draft View 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 2 Other Options on the View Tab:

Adding horizontal rulers vertical rulers gridlines increasing or decreasing the view of the document arranging the document windows viewing the document side by side splitting the document can also change the view on the screen. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 3 Read Mode: 1. 2.

3. In the Views group, click the Read Mode button to change the view of the document as shown below. The document page layout changes with an increase font size for easier reading. Some tools are available for editing and navigating. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 4 Print Layout View: Default view Document looks like how it will print You can use the Ribbon to create and edit document

2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 5 Web Layout View If you click the Web Layout button in the View tab. This view allows you to see the document as it would look as a web page. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013

6 Outline View Displays the document as an outline Offers an Outlining tab Has commands for creating and editing outlines 03/02/2020 7 Draft View Used strictly for editing text. Objects like charts, graphs, pictures are hidden in this view 03/02/2020 8

Change Document Views While in Read Mode, Click Tools on the menu in the upper-left corner of the screen to produce the Tools options menu, as shown at right. Four additional commands appear.Note that the first two options are active whereas the Cant Undo and Cant Redo are inactive. The inactive commands change to active after an action has been performed. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 9

Alternative Locations for Document Views: Note that some of the View options buttons are also available on the status bar at the bottom right of your screen. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 10 Rulers: vertical and horizontal Rulers are extremely helpful when dealing with alignment. In the Show command group on the View Tab, click the Ruler check box to insert a check mark

and activate the command. The horizontal and vertical rulers appear. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 11 Gridlines: On the View Tab, if you click the Gridlines check box, a grid appears behind text on the page. Click the Gridlines check box to remove check mark. This is only one of the many toggle switches in Word. Gridlines are helpful when aligning pictures/clip art. Gridlines are only shown in Print Layout View

2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 12 Zoom Click the One Page button in the Zoom command group to display one entire page on the screen. Click the Multiple Pages button to switch to a display of multiple pages. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013

13 Zoom Continued Click the Zoom button. The Zoom dialog box appears, as shown below. Click the radio button beside 200% in the Zoom area of the dialog box, and then click OK. The document image enlarges to twice its full size. In the percent box, you can type in the exact % you want to zoom. 2014, John Wiley & Sons,

Inc. Microsoft Official Academic Course, Microsoft Word 2013 14 Zoom Slider Click the Zoom Out button on the Zoom slider, which is located at the right end of the status bar (below). Each time you click the Zoom Out button, Word decreases the size of the displayed portion of your document by 10%. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word

2013 15 Window Views: The commands in the Window command group enable you to open and arrange multiple document windows. New Window = opens a new document displaying the current document. The document title has the number 2 in it. This feature allows you to work in different places in your document. In the Window command group, click the Switch Windows button. A menu of open windows appears, as shown at right.

2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 16 Arrange All: Word displays the two windows on the screen at the same time one above the other. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 17

Split: If you click the Split button, you now have a horizontal split bar and a double-sided arrow. When you position the split bar below text and click the mouse, you are splitting your document and making it easy to edit two different sections in the same document. Your two documents do NOT scroll at the same time but independently allowing you to view two parts of the doc at the same time. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word

2013 18 View Side by Side: You can view 2 documents next to each other. Note that Synchronous Scrolling (scrolling at the same time) is on by default. This type of scrolling allows you to scroll both documents at the same time. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013

19 Reset Window Position: Used with the View Side by Side button and when viewing two documents side by side Reset Window position will position both documents equally on the screen. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 20 Switch Windows: Allows you to select which document will be the active document (the one ready for editing).

Name of the active document appears on the title bar. To use this feature, first turn on side by side. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 21 Using Keystrokes to Navigate in a document: Right arrow key to move the insertion point one character to the right. Left arrow key to move one character to the left. Down arrow key to move down one line. End key to move to the end of the line.

Page Up moves you up one screen Page Down key to move down one screen. Ctrl+Home keys to move to the beginning of the document. Ctrl + End keys move to the end of the document Ctrl + right arrow / left arrow allows you to play leap frog with entire words. 2014, John Wiley & Sons, Microsoft Official Academic Course, Microsoft Word 22 Inc. 2013 Home moves to the beginning of the line Navigation Pane: Click View on the menu, and put a check mark in the Navigation Pane. The Navigation Pane opens on the left-side of the screen.

This allows you to navigate in your document quickly by: headings displays the structure of your document by levels based on the documents heading styles. pages displays thumbnails (tiny images of your document pages. results displays a list of search results when you have used the Navigation Panes search tool (search box and magnifying glass icon) to look for particular text in your document. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013

23 Replace Text in a Document Home Tab In the Editing group on the Home Tab, click the Replace button; the Find and Replace dialog box opens. Once you type your selection, you will have several options: Replace will replace word Find Next- Word searches for the first occurrence of the word and highlights it then goes on to find the next occurrence. Replace All-Word searches for all occurrences of the word and replaces it. Word then displays a message revealing how

many replacements were made. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 24 Replace Text in a Document with a specific format Click the More>> button to expand the dialog box to include additional search and replace options (below). Click the Format button and select Font from the

drop-down list; the Find Font dialog box appears. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 25 Go To Command: On the Home tab, in the Editing group, click the drop-down arrow next to the Find button, and then click Go To. The Go To tab of the Find and Replace dialog box is displayed, as shown below. 2014, John Wiley & Sons, Inc.

Microsoft Official Academic Course, Microsoft Word 2013 26 Advanced Find: (Another Option) This command is used to highlight every occurrence of a particular word or phrase in your document. Steps: 1. Go to View Tab 2. Put check in Navigation Pane so it is turned on 3. Click on the drop down arrow next to the Search document box 4. Click on Advanced Find 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word

2013 27 Wildcards: Characters used to find words or phrases than contain specific letters or combinations of letters. 1. ? Represents one single character. Example: d?g will return every word in your document that begins with the letter d and ends with the letter g with one letter between. So dog, dig, dug, etc. 2. * Represents a string of characters. Example: m*t will return every word in your document that begins with the letter m and ends with the letter t and as many letters between. So mat, meet, met, mutt, etc. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word

2013 28 Selecting, Replacing, and Deleting Text: Backspace key = deletes characters to the left of the insertion point Delete key = delete characters to the right of the insertion point Multi-selection feature = allows you to select multiple text items that are not continuous. Hold the CTRL key down and left click the mouse to select. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013

29 Selecting Text: Triple-click the mouse to select the entire paragraph. CTRL + A = to select the entire document Double-click on a word to select the entire word 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 30 Cutting, copying and pasting text:

When you use the copy or cut command, the Clipboard stores the items for you to past in another location of the document. Cut = removal of text from original location (CTRL + X) Copy = duplicating a copy of the text to the Clipboard (CTRL + C) Paste = pasting or placing text in the document (CTRL + V) 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 31 Clipboard

On the Home tab, in the Clipboard group you have the options to Cut Copy Paste Format Painter Items are automatically placed in the clipboard. The max storage is 24 items. Click the Clipboard group dialog box launcher to display the Clipboard task pane/dialog box. 2014, John Wiley & Sons, Inc.

Microsoft Official Academic Course, Microsoft Word 2013 32 Paste Options: There are many paste options but Word allows you to hover over the commands to see the effects. Paste Option Description Keep Source Formatting Keeps the text with the original format. Merge Formatting

Keeps different colors and sizes of fonts Keep Text Only Regardless of its font, size and formatting when pasted, the text appears in 11 point, Calibri) 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 33 Use the Clipboard to Copy and Move

Text 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 34 Document Properties Document Properties identifies the creator of the document, date the doc was created, subject,

category and keywords that can be used to search for the doc. Click File to open Backstage Click Info and then click the drop-down arrow on the right-side of Properties to view the options as shown at right. Click Show Document Panel. The Document Properties is displayed. 2014, John Wiley & Sons, Inc. Microsoft Official Academic Course, Microsoft Word 2013 35

Which word feature enables you to select multiple pieces of text that are not next to each other? 2014, John Wiley & Sons, Inc. Multi-selection feature multi-task feature Multi-select all text feature Control + A feature Microsoft Official Academic Course, Microsoft Word 2013

36 ___________ are reduced size versions of images. 2014, John Wiley & Sons, Inc. Thumb drives Thumb documents Thumb nails Preview panes Microsoft Official Academic Course, Microsoft Word

2013 37 The advanced properties allows you to add: 2014, John Wiley & Sons, Inc. Keywords Categories Authors name All of the above

Microsoft Official Academic Course, Microsoft Word 2013 38 In what view is synchronous scrolling active? 2014, John Wiley & Sons, Inc. Split Arrange all

New window Side by side Microsoft Official Academic Course, Microsoft Word 2013 39 When heading styles have been applied to a document, their user has the option to navigate through the document using which tab on the navigation pane? 2014, John Wiley & Sons, Inc.

Headings Pages Results None of the above Microsoft Official Academic Course, Microsoft Word 2013 40 Commands for replacing text with formatted text are located in the:

2014, John Wiley & Sons, Inc. Find and replace dialog box Advanced find in the navigation pane Dialog box that opens when you press Control + H All of the above Microsoft Official Academic Course, Microsoft Word 2013 41 The keyboard

shortcut for finding text is? 2014, John Wiley & Sons, Inc. Control Control Control Control Microsoft Official Academic Course, Microsoft Word 2013 +

+ + + H F G 5 42 The replace command can be opened using? 2014, John Wiley & Sons, Inc. The find and replace dialog box

Control + H Advanced find in the navigation pane All of the above Microsoft Official Academic Course, Microsoft Word 2013 43 Which wildcard would you use to find a single character? 2014, John Wiley & Sons, Inc.

? ** * ?? Microsoft Official Academic Course, Microsoft Word 2013 44 The go to command allows you to navigate by page, text, graphics, equations or tables by doing

which of the following? 2014, John Wiley & Sons, Inc. F5 Find and Replace dialog box Control + G All of the above Microsoft Official Academic Course, Microsoft Word 2013 45

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