Inspection & Acceptance - Under Secretary of Defense for ...
Inspection & Acceptance Inspection & Acceptance When the Government buys supplies, we need to ensure they meet the required quality level and meet any specifications that dictate their form, fit, and function. In the DoD, we primarily rely on Quality Assurance Representatives (QARs) employed by the Defense Contract Management Agency (DCMA) to inspect
and accept the supplies we buy. Inspection & Acceptance The contractor is expected to only deliver supplies to us that meet all contractual requirements. Contractors must maintain an inspection system acceptable to the Government. The Inspection of Supplies clause provides the Government with the available remedies in case the contractor fails to deliver supplies that meet
contractual requirements. The Inspection of Supplies clause also establishes the Governments right to judge a contractors quality and inspection systems. Inspection & Acceptance If we perform inspection on the contractors or a subcontractors premises, they must provide all reasonable facilities and assistance at no increase in the contract price.
If we perform inspection at other than the contractors premises, then the Government is liable for all costs of performing inspections. Inspection & Acceptance The Government has the right to either reject or to require correction of nonconforming supplies. Supplies are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract
requirements. The Contracting Officer may decide to accept the nonconforming supplies, and make an equitable price reduction. Or, the Contracting Officer can decide to terminate the contract for default. (Drastic action) Inspection & Acceptance When DoD QARs accept the supplies the contractor delivers, we formally take title to
the supplies via a DD Form 250, the Material Inspection and Receiving Report, commonly called just the DD 250. After the contractor receives the signed DD 250 he can then bill the Government. Inspection & Acceptance We spend more money on contractor services than we do on major weapons systems. We have the Inspection of Services clause in our Services contracts. That clause establishes the
remedies available to the Government if the services provided fail to meet contractual requirements. The Inspection of Services clause requires contractors to maintain an inspection system acceptable to the Government. Inspection & Acceptance If a contractor fails to provide services that meet contract requirements, we have the right to make them reperform the services, or we have the right to reduce the contract price to reflect the reduced value of
nonconforming services. Due to the nature of services, sometimes it is not possible to require re-performance. e.g. If the contractor failed to provide adequate food service during lunchtime today, they cannot go back and repeat todays lunchtime. Contractors are responsible for management and quality control actions to ensure the services meet contractual requirements, not the Government. Our role is to perform quality assurance to ensure services meet contract requirements.
Inspection & Acceptance When the Air Force buys services, we should have a Quality Assurance Surveillance Plan (QASP) that establishes how and what we will do to perform QA. Our QA practices should be similar to what industry does for commercial services. Every Air Force contract for services must have some form of surveillance. Inspection & Acceptance
For Air Force service contracts, we usually have Quality Assurance Evaluators, QAEs, who perform a wide range of activities to ensure our contractors provide services that meet contract requirements. Unlike supplies where we rely on DCMA QARs, QAEs are usually Air Force employees. QAEs certify contractor invoices. We dont use a DD 250 for services because there is nothing to take title to. The QAE certification is what the contractor needs in order to bill the Government.
Inspection & Acceptance There is an Inspection of Construction clause that we include in our construction contracts. Contractors must maintain adequate inspection systems and perform inspections of their work to ensure it meets contractual requirements. Contractors must also maintain complete inspection records and make them available to the Government.
Inspection & Acceptance Government inspections of construction are performed solely for the Governments benefit. They do not: Relieve the contractor of responsibility for providing adequate QA measures; Relieve the contractor of responsibility for damage to or loss of material before acceptance; Constitute or imply acceptance; or Affect the continuing rights of the Government
after acceptance of the completed work. Inspection & Acceptance The contractor must, without charging us, replace or correct work found by the Government to not conform to contract requirements, unless in the public interest the Government consents to accept the work with an appropriate adjustment in contract price. If the contractor does not promptly replace or correct the work, the Government may by
another contract or otherwise replace or correct the work and charge the contractor, or terminate the contract for default. Inspection & Acceptance The Government frequently performs inspections during construction, because defective work may not be detectable once the construction is completed. The Government does not use a DD 250 for construction. The Government inspector notes
on their inspection form that it was a final inspection and no rework is needed. That enables the contractor to bill the Government. Inspection & Acceptance Once we accept an item, acceptance is final, unless we can prove that the item has a latent defect that was not observable or detectable at the time we performed inspection and acceptance. A latent defect is a defect in the contract
work that is not discoverable by the Government by the use of reasonable inspection methods. Inspection & Acceptance Before you incorporate a requirement for inspection at source, be aware that limitations exist for having source inspection. We cannot have source inspection for contracts under $250,000.
Exceptions to that rule are limited, such as flight safety critical items. Source Inspection Under $250,000 Exceptions Mandated by DoD regulation; Required by a memorandum of agreement; The Contracting officer determines that contract technical requirements are significant, or the product being acquired
has critical characteristics, such as being a safety of flight issue. Quality Requirements The older contracts you will be working on may have the old higher level quality requirements in them. We used to rely on Military Specification MIL-Q-9858A or other MIL-Spec higher level quality requirements. In todays environment, we are relying on higher level quality requirements from the commercial
world, such as ANSI/ANQC/Q9001 or ISO 9000. Quality Requirements Quality Assurance and contract quality requirements are located in FAR Part 46. Part 46 also discusses Government contract QA. Warranties Back in the 1980s, Congress mandated that DoD obtain weapons systems warranties.
Not having a warranty for a major weapons system required high level management approval. Warranties are expensive. DoD frequently paid a lot of money for warranties that were never used. Now, the DFARS states that if you want anything other than a standard commercial type warranty, you have to obtain approval from the Chief of the Contracting Office.
Wednesday January 30thTroubles in Germany After WWI- Interwar Years. Aim: How do you think the troubles of Germany after WWI affected the future for Germany? Do Now: How would you feel if you had to agree to these no matter...
On Recent Developments in N=8 Supergravity Renata Kallosh Stanford university EU RTN Varna, September 15, 2008 Outline Talks of Dixon, Cachazo, Green, RK at Strings 2008 UV properties of gravity and supergravity: Light-cone counterterms versus the known covariant ones, equivalence...
What were the differences between the lives of the rich and poor in Tudor Times? Learning objective: To learn about life in Tudor times What are the names of the Tudor Kings and Queens? Henry VII Henry VIII Edward VI...
Around the end of the eighth and the beginning of the ninth century, the Mayan civilization slowly began to collapse. It first began when the southern area began to decline and soon demolished. Their fall was very mysterious and to...
Miseen scene. The arrangement of elements in front of the camera, closely related to visual composition . Mise en scene incorporates many aspects. This is the way a scene, or particularly a frame is set up. It is how the...
1.2 Struc & Fxnl Organization- Human Body. Unit 1. 1. Chemical Level: Involves interactions of atoms coming together to form more complex molecules. A group of similar cells & the materials surrounding them, this combination determines its fxn.
Problems With Assistance Module 1 - Problem 1 Filename: PWA_Mod01_Prob01.ppt Overview of this Problem In this problem, we will use the following concepts: Power and energy Sign conventions Changing directions of energy flow Textbook Coverage The material for this problem...
Ready to download the document? Go ahead and hit continue!