IFTA CLEARINGHOUSE DEMOGRAPHICS - iftach.org

IFTA CLEARINGHOUSE DEMOGRAPHICS WHAT IS IFTA CLEARINGHOUSE DEMOGRAPHICS? THE CLEARINGHOUSE ALLOWS JURISDICTIONS THE ABILITY TO SCREEN APPLICANTS AND QUICKLY VERIFY A CARRIERS INFORMATION. THE DEMOGRAPHIC DATA IN THE CLEARINGHOUSE ALLOWS FOR ENHANCED ROADSIDE ENFORCEMENT, ALLOWING ENFORCEMENT STAFF ACROSS ALL THE JURISDICTIONS TO BE ABLE TO VERIFY CARRIER INFORMATION INCLUDING LICENSEE NUMBER, NAME, DECAL NUMBERS AND CURRENT STATUS.

HOW DOES DATA GET TO THE CLEARINGHOUSE? IT IS THE JURISDICTIONS RESPONSIBILITY TO SEND DATA TO THE CLEARINGHOUSE. IT ARRIVES AT IFTA, INC. VIA A SECURE FILE TRANSFER PROTOCOL (SFTP) CONNECTION WHICH HAS BEEN PREVIOUSLY TESTED

AND ESTABLISHED BY YOUR IT DEPARTMENT. HOW OFTEN SHOULD DATA BE UPLOADED? Jurisdictions should upload a complete baseline file daily. CLEARINGHOUSE REQUIREMENTS

Submit only status of Active, Cancelled, Suspended or Revoked. Ensure all carrier identification numbers are nine (9) digits including leading and/or ending 0s. U.S. Jurisdictions must use federal employer identification number (FEIN) or Social Security Numbers (SSN) and Canadian jurisdictions can use a nine-digit numbering system which meets their needs. The Clearinghouse reads only the first nine digits. Refer to IFTA Procedures Manual, sections P200, P210, P220, and P230. Check new IFTA applicants for licenses in other

jurisdictions prior to registering them. If the license is revoked in another jurisdiction deny the license until the carrier is in good standing. Refer to Articles of HOW FAR BACK DO WE HAVE TO SEND DEMOGRAPHIC DATA? IT IS RECOMMENDED THAT DATA NO MORE THAN FIVE YEARS OLD BE SENT. SENDING OLD AND

INACTIVE DATA CAUSES THE CLEARINGHOUSE TO HAVE UNNECESSARY DATA THAT IS OFTEN UNUSABLE OR INVALID. WHAT IF UPLOADED DATA IS INCORRECT? TO CORRECT DEMOGRAPHIC

DATA ON THE CLEARINGHOUSE, A FULL COMPLETE BASELINE FILE FROM THE JURISDICTIONS DEMOGRAPHIC DATABASE WILL BE NEEDED TO REPLACE DATA. ALL CURRENT DEMOGRAPHIC

DATA ON THE CLEARINGHOUSE WILL BE DELETED AND THE NEW FILE WILL BE BEST PRACTICES UPLOAD A FULL COMPLETE BASELINE DEMOGRAPHICS DAILY.

ALL TEST RECORDS SHOULD BE OBVIOUS FOR EASY REMOVAL WHEN WORKING WITH IFTA, INC. ENSURE THE FULL UNENCRYPTED CARRIER ID IS TRANSMITTED TO THE CLEARINGHOUSE.

VERIFY ENTITY INFORMATION IS CORRECT. QUESTION MULTIPLE LICENSES. MULTIPLE ACCOUNTS UNDER THE SAME CARRIER ID SHOULD BE INVESTIGATED. AUTOMATE VERIFICATION AS MUCH AS POSSIBLE.

MODIFY IFTA SYSTEMS TO AUTOMATICALLY CHECK SAFER AND/OR THE CLEARINGHOUSE. IT IS NOT NECESSARY TO UPLOAD DATA 5 YEARS AND OLDER. COORDINATE WITH YOUR JURISDICTIONS IRP UNIT. RECORD IRP ACCOUNT NUMBERS IN THE IFTA DATABASE AND VICE VERSA. SEND IFTA DEMOGRAPHIC INFORMATION TO SAFER VIA CVIEW.

RECORD THE USDOT NUMBER FOR ALL ACCOUNTS THAT HAVE ONE. MAKE CERTAIN THE USDOT BELONGS TO THE IFTA LICENSEE AND IF IT DOES NOT, LEAVE IT BLANK. IT IS NOT NECESSARY TO UPLOAD DATA 5 YEARS AND OLDER. COORDINATE WITH YOUR JURISDICTIONS IRP UNIT. RECORD IRP ACCOUNT NUMBERS IN THE IFTA DATABASE AND VICE VERSA. SEND IFTA DEMOGRAPHIC INFORMATION TO SAFER VIA

CVIEW. REPORT GENERATOR The Report Generator is where demographic reports can be generated and viewed. Select the appropriate report and click RunReport to generate it. Reports are displayed as Text files that can be imported into Excel. Directly converting reports to Excel causes data conversion issues such as the loss of leading zeros. The first few reports are instant file downloads and return files with the data indicated. WHAT TYPE OF REPORTS

ARE AVAILABLE? REPORT 1: STATUS TYPE BY JURISDICTION TAXPAYER JURISDICTION TAXPAYER IDENTIFICATION NUMBER TAXPAYER NAME TAXPAYER STATUS STATUS DATE

REPORT 2: STATUS TYPE FOR ALL CARRIERS TAXPAYER JURISDICTION TAXPAYER IDENTIFICATION NUMBER TAXPAYER NAME TAXPAYER STATUS STATUS DATE REPORT 3: ALL CARRIERS BY JURISDICTION TAXPAYER JURISDICTION

TAXPAYER IDENTIFICATION NUMBER TAXPAYER NAME TAXPAYER STATUS STATUS DATE REPORT 3A: ALL CARRIERS BY JURISDICTION TAXPAYER JURISDICTION TAXPAYER IDENTIFICATION NUMBER TAXPAYER NAME TAXPAYER STATUS

STATUS DATE REPORT 3B: ALL CARRIERS BY JURISDICTION FOR LAST 3 DAYS TAXPAYER JURISDICTION TAXPAYER IDENTIFICATION NUMBER TAXPAYER NAME TAXPAYER STATUS STATUS DATE

REPORT 4: ALL CARRIERS PER JURISDICTION TAXPAYER JURISDICTION TAXPAYER IDENTIFICATION NUMBER TAXPAYER NAME TAXPAYER DBA NAME LEGAL ADDRESS, CITY, STATE, ZIP CODE, AND COUNTRY TAXPAYER STATUS STATUS DATE FILER TYPE REGISTRATION DATE USDOT NUMBER IRP NUMBER BULK FUEL ENTITY TYPE CREATE DATE UPDATE DATE REPORT 5: ALL CARRIERS BY

JURISDICTION WITH LEGAL & MAILING (MAIL) FILTERS TAXPAYER JURISDICTION TAXPAYER IDENTIFICATION NUMBER TAXPAYER NAME TAXPAYER DBA NAME LEGAL ADDRESS, CITY, STATE, ZIP CODE, AND COUNTRY MAIL ADDRESS, CITY, STATE, ZIP CODE, COUNTRY TAXPAYER STATUS STATUS DATE FILER TYPE REGISTRATION DATE USDOT NUMBER IRP NUMBER BULK FUEL ENTITY TYPE CREATE DATE UPDATE DATE REPORT 6: ALL CARRIERS BY JURISDICTION WITH LEGAL FILTER

TAXPAYER JURISDICTION TAXPAYER IDENTIFICATION NUMBER TAXPAYER NAME TAXPAYER DBA NAME LEGAL ADDRESS, CITY, STATE, AND ZIP CODE, COUNTRY MAIL ADDRESS, CITY, STATE, AND ZIP CODE, COUNTRY TAXPAYER STATUS STATUS DATE FILER TYPE REGISTRATION DATE USDOT NUMBER IRP NUMBER BULK FUEL ENTITY TYPE CREATE DATE UPDATE DATE CARRIERS BY JURISDICTION WITH MAILING FILTER

TAXPAYER JURISDICTION TAXPAYER IDENTIFICATION NUMBER TAXPAYER NAME TAXPAYER DBA NAME LEGAL ADDRESS, CITY, STATE, AND ZIP CODE, COUNTRY MAIL ADDRESS, CITY, STATE, AND ZIP CODE, COUNTRY TAXPAYER STATUS STATUS DATE FILER TYPE REGISTRATION DATE USDOT NUMBER IRP NUMBER BULK FUEL ENTITY TYPE CREATE DATE UPDATE DATE REPORT 8: REVOKED AND SUSPENDED ACCOUNTS LIMITED FIELDS AVAILABLE FROM DATABASE

TAXPAYER JURISDICTION TAXPAYER IDENTIFICATION NUMBER US DEPARTMENT OF TRANSPORTATION (USDOT) NUMBER TAXPAYER NAME TAXPAYER STATUS STATUS DATE REPORT 9: REVOKED AND SUSPENDED ACCOUNTS ALL FIELDS IN DATABASE REPORT 10: ALL DATA IN

DATABASE ALL FIELDS IN DATABASE DECAL DATABASE This database was designed for Law Enforcement to track lost, stolen or fraudulent decals. A decal number and the jurisdiction is required to obtain results. IFTA, Inc. provides NLETS access to the revoked carrier listings from those jurisdictions that choose to share this data. Carriers with a status other than revoked will not be shared with NLETS. An IFTA member

jurisdiction may use the 'Conducting Transactions with NLETS' file to make program changes to access the revoked data for their law enforcement officers. NLETS will provide each jurisdiction an NLETS contact person via http://www.nlets.org/ Questions are guaranteed in life Answers arent.

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