All materials provided in this training, including the contents of linked pages, are provided for general informational purposes only. While we seek to provide links to current and authoritative information, neither UVM nor this office guarantees the accuracy of information accessible online; therefore, this information must not be relied upon as substitute for legal advice from a qualified attorney. Please contact the UVM Office of the General Counsel attorney to obtain current legal advice specifically responsive to your questions. UV M M E DI C A L LE AV E A N D F M LA / V P FLA / MI L ITA RY L EAV E Benefits Groups When to Use UVM Medical Leave During an illness
To attend medical/dental appointments To actively care for a seriously ill immediate family member Spouse (or partner in a civil union) Child/Stepchild Parent/Stepparent Parent/Stepparent of your spouse (or partner) For childbearing
Family and Medical Leave Act (FMLA) Family and Medical Leave Act (FMLA) Twelve workweeks of leave in a 12-month period for:
the birth of a child and to care for the newborn child within one year of birth; the placement with the employee of a child for adoption or foster care and to care for the newly placed child within one year of placement; to care for the employees spouse, child, or parent who has a serious health condition; a serious health condition that makes the employee unable to perform the essential functions of his or her job; any qualifying exigency arising out of the fact that the employees spouse, son, daughter, or parent is a covered military member on covered active duty Family and Medical Leave Act (FMLA) OR
Twenty-six workweeks of leave during a single 12month period to care for a covered service member with a serious injury or illness who is the spouse, son, daughter, parent, or next of kin to the employee (military caregiver leave). Vermont Parental and Family Leave (VPFLA) Vermont Parental and Family Leave (VPFLA) The parental leave section of the act applies to employers with 10 or more employees. The medical leave section of the act applies to employers with 15 or more employees.
To qualify under the act employees must be continuously employed by the same employer for a period of one year for an average of at least 30 hours per week. Vermont Parental and Family Leave (VPFLA) Vermont law also allows many employees to take up to 24 hours per year (4 hours per month) of short-term unpaid leave for routine medical and dental care, childrens academic needs, medical emergencies, and the like. Differences between FMLA and VPFLA
FMLA vs.VPFLA Differences between FMLA and VPFLA Federal Law VT Law Number of employees required for coverage 50 or more employees (within 75 miles)
10 or more employees (parental leave) or 15 or more employees (family & short term leave) location of employees is irrelevant How long must employee work to be eligible? 12 months (minimum of 1250 hours)
12 months (average of 30 hours per week) Weeks of 12 leave annually 12 What is family leave? Leave for serious illness of employee or family
member. Leave for birth or adoption of a child or placement of a child for foster care and in order to Differences between FMLA and VPFLA Federal Law VT Law What is parental leave?
Not applicable see above Leave for pregnancy, birth or adoption of a child under age 16 What is parental leave? Not applicable see what Leave for pregnancy, birth is family leave above or adoption of a child under age 16 What is
medical leave? Leave for serious health Not Applicable see condition of employee, what is family leave which prevents him/her above from performing job duties or to care for family member with serious health condition Differences between FMLA and VPFLA
Federal Law VT Law What is a serious health condition or a serious illness? A serious health condition is defined as one requiring inpatient care or continuing treatment by a
health care provider. DOL regs. define this to include pregnancy or an incapacitating illness of more than 3 calendar days length. A serious illness is defined as one requiring inpatient care or continuing treatment by a health care provider. There are not interpretive regulations, but DOLs federal guidelines are persuasive
because the statutory definitions are so similar. For what family member can leave be taken? Medical leave can be taken to care for the employees spouse, child or parent with a serious health condition. (Spouse probably does not include
civil union partner). Family leave can be taken for the serious illness of the employees child, stepchild or ward who lives with the employee, foster child, parent, spouse or parent of spouse. Spouse includes Differences between FMLA and VPFLA Federal Law VT Law
Can spouses working for the same employer each take leave based on the same condition/eve nt? Spouses working for the Yes. Each spouse is same employer may be entitled to 12 weeks of
limited to a total of 12 leave annually. weeks of leave for the birth and care of a child, or the placement of a child for adoption of foster care or to care for such a child. Do benefits continue during leave? Health insurance only
All benefits continue Who pays for benefits during leave? Employee/employer each pay the proportion toward health insurance that they did during regular work time. Employee/employer each pay the proportion of all benefits that they did
during regular work time. Differences between FMLA and VPFLA Federal Law VT Law Can employee use vacation, sick or other paid leave during leave? No limitation on amount of such leave employee
may use Employer can require employee to use up such time. May use up to 6 weeks (at employees option only) of accrued paid leave time during leave. Reinstatement of employee required when leave ends? Yes unless employer can
show that employee was terminated or denied reinstatement for reasons unrelated to the leave. Yes and employer has burden to prove by clear & convincing evidence that employee was terminated/not reinstated for permitted reasons. Differences between FMLA and VPFLA Short term leave
available? Federal Law VT Law No. Yes, for a broad range of school, medical and professional activities for self, children and other relatives, up to 4 hours per 30 days, up to 24 hours per 12 months, in
increments of 2 hours. (7 days notice required except in case of emergency). The Uniformed Services Employment and Reemployment Rights Act (USERRA) The Uniformed Services Employment and Reemployment Rights Act (USERRA) Protects employees who are gone from work for up to five years. Existing health plans must be offered to the employee for 18 months.
If leave is 90 days or less, the employer must promptly return the employee to the same job. Employees continue to accrue seniority during leave. If leave is more than 90 days, the employer may substitute a different job with the same pay, status and seniority. If leave lasts more than 30 days, the law provides job protection for returning employees for six to 12 months. During that time, the employee may only terminated for cause. Vermont Military Service and Leave Vermont Military Service and Leave Any absence for military training or state
active duty shall not affect the employees right to receive normal vacation, sick leave, bonus, advancement, and other advantages of employment normally anticipated in the employees position. Staff Leave Requests Scenarios Do I say yes? What type of leave do I grant? Should documentation be required? Staff Leave Requests Quiz #1 Jane calls you at the beginning of her work day. Her car wont start. She wants the day off.
Staff Leave Requests Quiz #2 Lis husband passes away and she needs bereavement leave. How much time is she allowed? Staff Leave Requests Quiz #3 Sharon serves in the Vermont Guard She asks for two weeks of paid leave to attend military summer camp. This will be in addition to the two week summer vacation that you have already approved for Sharon
Shortly after her vacation, Sharons cousin is injured in Iraq and she requests an additional 15 weeks of paid leave to care for her cousin while he is recovering from his wounds. What are your options? Staff Leave Requests Quiz #4 Andrew needs 10 weeks of leave because he is adopting a child. Staff Leave Requests Quiz #5 Senad requests 10 hours of leave over a six month period to attend teacher conferences and school functions for his two children.
Staff Leave Requests Quiz #6 Terri needs 12 weeks of leave to care for the father (who lives in Oregon) of her same sex partner. Staff Leave Requests Quiz #7 Percy believes he is about to receive a disciplinary warning for a performance issue and discloses that he is depressed and need time off. Staff Leave Requests Quiz #8 Matasi wants to take March 19, 20 and 21 as his cultural holidays.
Staff Leave Requests Quiz #9 Martys daycare center is closing for two weeks because the provider is recovering from surgery. Marty asks for leave to care for his child during this time. He wants to use his accrued medical leave to cover the time out. Staff Leave Requests Quiz #10 Nitesh works in Student Financial Services. He wants to become a yoga master and asks for three months of educational leave to become certified. Would your answer be different if Nitesh wanted three months of educational leave to take a study course for the CPA exam?
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