Electives 101 - med.mun.ca

Electives and Selectives Dr. Keegan Au: Electives Coordinator Dr. David Jones: Selectives Coordinator Dr. Jill Allison: Global Health Officer Ms. Kathy Murphy: Clerkship Electives APA Ms. Alexandra Williamson: Clerkship APA Version: Class of 2016 Objective Understand Processes regarding Electives

and Selectives in Clerkship Clerkship Duration: ~21 months Core: ~ 12 months Post-Core: ~ 9 months Components: Core Rotations Electives Selectives CaRMS Interviews & Match Back to Basics

Core (previously known as 3rd Year) Core rotations Internal Medicine Obstetrics/Gynaecology Paediatrics Psychiatry Rural Family Medicine Surgery Post- Core (previously known as 4th

Year) Electives: 12 weeks Selectives: 12 weeks Surgery (4 weeks) Rural Core (4 weeks) Non-Core (4 weeks) OR P2P Longitudinal Integrated Selective (12 weeks)

Note: need 8 weeks non-surgery elective/selective CaRMS interviews Back to Basics Electives, as per the Handbook opportunity to carry out a suitable study program of (your) choice.

In province, nationally or internationally 12 weeks total Electives are Credit Courses: i.e. you cant get promoted or graduate without successful completion of your electives Twelve (12) weeks worth of electives to graduate

ITER is required to obtain credit This can be the hardest part of the elective! Electives: Essential Information Can be done as soon as youre promoted to 3 rd year i.e. you can do electives before your Core rotations. Electives must be Approved before you begin the rotation There are very real Legal and Professional consequences.

Submitting a request approval of request Oral approval of a request approval of request Approval must be in writing from Electives Coordinator. Minimum duration: two (2) weeks Electives, in practical terms

Explore areas of Interest or Deficiency Lay the groundwork for residency of choice Development of knowledge Impress your value Elective selection What specialty? Explore interest Supplement core clerkship Satisfy curiosity in a non-core field

Where? Prospective residency location Area or culture of interest Elective selection Who can help? Electives Coordinator Local Faculty Career Advisory Group Faculty Alumni from MUN (list) Non-local faculty Personal mentors Residents

Electives: Applications For local (MUN) electives Go through MUN FoM UGME For non-MUN electives, there are TWO 1. Application at host school These carry their own set of rules Possibly require application through Portal 2. Application at our UGME Electives: Logistics

Local Application Submission Deadline: Eight (8) weeks prior to the elective start date UGME Office will help facilitate elective placements in NL For best results, have all elective applications submitted to UGME by: April, 2015 Electives at non-MUN sites

You still have to submit an application to UGME (!) You contact the host institution You are responsible for all arrangements, e.g. Accommodations Travel Local Health Authorities, if applicable It is wise to make arrangements 6-9 months in advance (space is limited) Dont be Shy, Ask: People can help you find preceptors and give guidance It is your responsibility to know what is required from local authorities re: educational license before you start your elective (!) International Electives Any Electives/Selectives outside of Canada/US

Contact Dr. Jill Allison Global Health Officer [email protected] In short, Students will: Research the Proposed Site Create Course Objectives Work with the Electives/Selectives Coordinator, UGME Staff and GHO to arrange the elective and do any required prep work. Requirements for International

Electives International Elective/Selective Application website Ethics Declaration/Code of Conduct website Program, Health and Safety Checklist website

Risk Management Documents ERM Website must be signed, witnessed, returned to GHO Acknowledgement of Risks and Waiver Health Declaration Health Checklist Culture Shock Mandatory for International Electives Pre-departure training must be done at some point during your medical school program

Meeting with Global Health Coordinator prior to approval Provide contact information once in country. Debriefing following elective. Electives: How its done

1. Submit elective application to UGME http://www.med.mun.ca/UGradME/Forms.aspx 2. Electives Coordinator Reviews application 3. Application is Approved or Not 4. If approved, form is signed, dated, scanned and emailed to the student A hard copy may be sent

Application Approval Your elective is NOT approved until you receive an elective application signed and dated by the Electives Coordinator The following Approval: Oral communication from UGME office Verification from the host institution Keep your signed copy of the form To show to the judge (!)

To ensure you get credit for the elective How do I submit my application to the UGME office? Online http://www.med.mun.ca/UGradME/Forms.aspx I have an elective approved now I would like to cancel or change it. What do I do? As a rule, one should always be conscientious Conscientiousness strongly correlates with Professionalism If you cancel an elective, informing the following

people (in writing) is considered professionally courteous: Host Institute Supervisor at Host Institute UGME Office MUN Who can help you: Clerkship , Electives Coordinator UGME UGME Office, MUN Selectives Selectives

Purpose: Round out clinical experience of students post core and electives Requirements: Twelve (12) weeks total Surgery: four (4) weeks Rural: four (4) weeks Non-Core #1:two (2) weeks Non-Core #2: two (2) weeks OR

P2P: Twelve (12) weeks Surgery Selective 4 weeks required Does not need to be 4 consecutive weeks anymore If subspecialty surgery, then you can do 2 X 2 weeks Use the UGME Office to help arrange the surgery selective if its within NL or NB Rural (Core) Selective

4 consecutive weeks General Internal Medicine General Surgery Obstetrics/ Gynecology Pediatrics Psychiatry Rural Family Medicine

What is a Rural Site? Population < 50,000 Greater than 1-hour commute from a population of 100,000 UNDERSERVICED (more international) Check with UGME about rural definitions outside of NL Non-core Selective Two (2) Non-Core Selectives required

Each Non-Core Selective = two (2) Weeks Non-Core Selective Offerings: Anesthesia Emergency Radiology Pathology P2P : Progression to

Postgrad Longitudinal experience Identify patients at point of entry (ER, clinic, etc), follow through heath care system Includes elements of all Selectives High exposure to ER, surgery, inpatient/outpatient medicine, community-based clinics Value Added Real life experience

See how healthcare operates Better insight into a field of interst Tailor your experience Application Process Submission Deadline 2 Months prior to the selective start date, if cancellation then need reason (email fine)

If P2P, let UGME know ASAP If the Selective in NL or NB, the UGME Office must facilitate placement of students, i.e. submit your application to the UGME Remember: Application Approval Selectives outside NL or NB If International, then contact Dr. Jill Allison (GHO) if NOT International but outside NL/NB then student responsible You still have to submit a Selective Application to

UGME: A copy of your request Confirmation letter from the host institution Within 2 months of the start date You are responsible for all arrangements: Contacting/Applying to Host Institution Accommodations Travel Local Health Authorities (eg. Educational License) if applicable In the end you want Credit for the selective, Malpractice Insurance, Registration with the local licensing body

P2P Applications Sites: Grand Falls-Windsor Burin Happy Valley Goose Bay Charlottetown PEI Waterville (NB) Apply [email protected] Discuss specifics with Selectives Coordinator Apply early to ensure coordination

Selectives: How its done 1. Submit Selective application to UGME 2. Selectives Coordinator reviews application 3. Application Decision - Approved or Not If approved, form is signed, dated, scanned and emailed to the student A hard copy may be sent Common Application Issues Sick and Personal days -> See Handbook Rural

What is a rural? Why must a Rural be consecutive 8-week cancellation policy We need a reason if within 8 weeks (inform preceptor, fairness) Contacting preceptor Checking availability OK but tell UGME first (others may have applied) and would be appropriate for that preceptor

Check Responsibilities in the Handbook on the website Application Approval Your selective is NOT approved until you receive a selective application signed and dated by the Selectives Coordinator The following Approval: Oral communication from UGME office Verification from the host institution

Keep your signed copy of the form Proof To ensure you get credit for the selective Why is Approval Important? You will be registered with local licensing authorities You will be covered by malpractice insurance Your supervisor wont be sanctioned by their College You wont be sanctioned by the College You will get credit for the elective making promotion to graduation possible How do I submit my application?

Online form for ALL Selectives and P2P UGME -> Handbook (left) -> First Page (underneath Lighthouse) Goes directly to our email account OK with MAC too If outside of NL/NB then students are responsible If international Contact GHO first Go to UGME website -> Curriculum -> Clerkship -> Applying for rotations -> International Elective/Selective Application

End Thanks for your time and attention [email protected] [email protected]

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