Army Senior Leader Update DCIPS Implementation 24 June 2009 Agenda Implementation Timeline Implementation Update Strategic Planning Program Management Training Communications and Outreach Evaluation Beta Group Conversion BETA Group Lessons Learned Way Ahead Questions 2 IC Implementation Timeline 2008 Sep t First Performanc Organizations e Payout Nov Mar DIA Navy/
USMC NGA NSA OUSD(I ) Performanc e Managemen t System Pay Bands Oct 2009 DIA NGA Navy / USM C OUSD(I) Apr Jul Aug Oct NRO (AF) Arm y
USA F DSS NRO (AF) Arm y USA F DSS NSA selected their implementation dates; funding provided to 2010 201 1 Jan Jan DIA NGA NSA Arm Navy/ y USMC dates USA 3 support OUSD(I Army DCIPS Implementation Timeline Army Beta Group (Army G-2)
Event Timeline Convert to DCIPS Performance Management Process (Test group/Lessons Learned) 1 April - 18 July 2009 Convert to New Annual DCIPS Performance Management Cycle 19 July 2009 - 30 September 2010 Conversion to Pay Bands and Within Grade Increase (WGI) Buy-In 19 July 2009 Pay Pool Deliberations November 2010 Performance Payouts January 2011 Communication and Training On-Going Army Non-Beta Group Event Timeline Convert to New Annual DCIPS Performance Management Cycle 19 July 2009 - 30 September 2010 Conversion to Pay Bands and Within Grade Increase
(WGI) Buy-In 19 July 2009 Pay Pool Deliberations November 2010 Performance Payouts January 2011 Communication and Training On-Going 4 Strategic Planning Implementation Plan Tier 1 To be completed before July 2009 Conversion 5 Strategic Planning Implementation Plan Tier 1 To be completed before July 2009 Conversion 6 Army Policy Update USD(I) Policy Chapter Status of Army DCIPS Policy Introduction & Responsibilities [Vol. 2001- Intro] Staffing for final signature Performance Management [Vol. 2011 Performance Mgmt.]
Staffing for final signature Position Management and Classification [Vol. 2007 Occupational Structure] Staffing for final signature Employment and Placement [Vol. 2005 Employment & Placement] USD(I) Comments being incorporated Compensation [Vol. 2006 Compensation Administration] USD(I) Comments being incorporated Performance Recognition and Incentive Awards [Vol. 2008 Awards] USD(I) Comments being incorporated Management Employee Relations [Vol. 2009 Employee Relations USD(I) Comments being incorporated Scheduled Release Date to Army Stakeholders 24 June 2009 24 June 2009 24 June 2009 24 June 2009
24 June 2009 24 June 2009 24 June 2009 7 Training Strategy and Execution Line of Operation 1: Beta Group Event Performance Management & SMART Objectives; Core Elements # of Sessions # of Attendees 13 165 of 165 DACs, Supervisors, & Snrs 24 of 52 MICEPS Line of Operation 2: Localized To the Command, ASCC, DRU Performance Management & SMART Objectives; Core Elements 137 3425 of 5057 + 68% on-going Line of Operation 3: Special Unit Training Performance Management & SMART Objectives; Core Elements 8 75 and on-going
Line of Operation 4: Train-The-Trainer (T3) Performance Management & SMART Objectives 2 33 (T3 trained) DCIPS Pay Pools and You 2 37 (T3 trained) HR Elements for HR Practitioners 2 46 (T3 trained) Core Elements and HR elements for HR Practitioner 1 18 (T3 trained) Complete 8 Training Sites for Localized Training Ft. Lewis Ft. Leavenworth Ft. Leonard Wood Rock Island Arsnl Ft. Campbell
Ft. Drum Ft. Monmouth Picatinny Arsnl Aberdeen Prov Grnd Ft. Meade Ft. Carson Ft. Belvoir Charlottesville Ft. Monroe Ft. Huachuca Ft. Bragg Ft. Gordon Ft. McPherson Ft. Benning Ft. Richardson Redstone Arsenal Schofield Barracks Ft Bliss, Ft Hood Ft. Sam Houston Key West OCONUS Locations: Seoul, Korea / Camp Zama, Japan / Darmstadt, Heidelberg, Wiesbaden, GE / SHAPE, BE / Vicenza, IT 9 Training Status Implementation Timeline 100% 2 - 8% of Pop Transitory ~68% DCIPS
Pop Trained A U G OCT 10 15 JU L 19 JU N 22 30 A PR 0% JAN 11 First Period Close-out First DCIPS Pay Pool MAR 10 OCT 09 Main Body Training & Conversion Period 19 JUL 09 30 APR 09 01 APR 09
First P4P $ DCIPS Mock Pay Pool BETA Mock Pay Pool Main Body DCIPS Conversion Main Body TAPES Close-out JAN 09 OCT 08 BETA TAPES Close-out BETA DCIPS Conversion Implementation Plan Issued Revised Implementation Timeline approved Army G2 Communications Resourcing Training CHRA 10 Communications and Outreach Workforce Outreach Event Description # of Sessions Executive Briefings Audience comprised of senior leaders across Army Commands, ASCC, DRUs, and FOAs
19 Town Halls DCIPS overview brief provided to workforce across the country 18 Transition Manager Summit Held February 2009 at the Pentagon Conference Center and attended by 24 Army Intel commands, ASCCs, DRUs & FOAs 1 Security Manager Conference 300 Intelligence field Security Managers from around the Army received DCIPS briefing and Q&A period 1 TM Teleconference (HQDA G2 IPMO with ACOM, ASCC, DRU TMs) Weekly transition manager teleconference provides primary means of two-way communication of Conversion training plan, implementation status updates, and discussion of challenges Ongoing weekly Print Media Communication Toolkits (DCIPS Overview, Performance Management, Training, DCIPS Conversion) Monthly EYE Newsletter Contained talking points for Executives/Senior Leaders, FAQs, overview briefs, employee handbooks, fact sheets, and
marketing materials 4 Monthly newsletter released on the 15th of each month starting December 2008 7 Issue Management HASC/HPSCI Congressional Brief DCIPS implementation update provided to HASC/HPSCI staffers 1 11 Evaluation Beta Group Update Accomplishments Army HQDA G2, G2X, and MICECP comprise the DCIPS Beta group Delivered performance management training for all Beta participants Conducted closeout of TAPES on 31 March 2009 226 participants entered DCIPS performance management on 1 April 2009 Conducted weekly Beta Tiger Team teleconferences since 6 February 2009 Evaluation strategy in progress to gather lessons learned from participants, supervisors, and leaders Lessons Learned to date
One only has thirty days to complete Perf Objective submission process Writing SMART objectives is a challenge and takes quality time of supervisors and employees Both employees and supervisor realize they must have dialogue in objective setting process Employees and supervisors need to learn how to use an IDP (not included in beta) Accessing PAA Tool is problematic Would like to more information on pay pools to share with employees 12 List of Top 3 DCIPS Concerns of G-2 Leaders PAA Tool Access PAA Tool not ready for prime time- just getting to tool is difficult, not intuitive- for example, three places to login on CPOL It would be most helpful if the senior leaders could view their organization as a whole regarding PAA Tool status Employee Adjustment to Pay for Performance Big culture change with anticipation of a significant portion of the workforce struggling with the system change to DCIPS DCIPS may be misunderstood and result in some employees leaving 13 Comments continued Lack of Final Policy
DCIPS is being implementing without [Army] policies Policy side of DCIPS not prepared yet and lack of clear guidance and regulations Implementing using draft USD(I) Policy Pay Pool Issues Implementation of pay pool - major concern information is lacking on pay pool An exaggerated amount of concern around the pay pool .across the board 14 What Senior Leaders Can Do to Support DCIPS From focus groups week of 15 June: Supervisors and employees recommend that senior leaders: - Provide their DISES/DISL/military performance plans and objectives to employees to support SMART objectives and increase line of sight across Army Intelligence community - Ensure supervisors do NOT water down SMART objectives to make it easier to rate employees - Ensure that supervisors understand that more specific SMART objectives will help differentiate employee performance 15 What Senior Leaders Can Do to Support DCIPS (cont) Supervisors and employees recommend that senior leaders:
- Provide specialized training/workshops to supervisors on rating process to help ensure consistency across Army community - Ensure fairness and consistency in implementing pay pool structures - Conduct senior leader development session so all leaders are consistent in understanding goals of DCIPS and how it should be implemented 16 Evaluation Beta Group Update Way Ahead Complete Performance Evaluations Conduct focus groups with employees and supervisors Develop mock pay pool strategy for Beta Test Compensation Workbench Tool Report lessons learned from surveys and interviews to workforce Make BETA Group info available to support execution of Mock Pay Pools w/in Commands 17 Conversion Accomplishments Initiated DCIPS training efforts on 24 Feb 2009 Delivered Conversion Guidance to ACOMs, ASCCs, DRUs, FOAs, TMs, CHRA Established Beta group and initiated evaluation strategy for gathering
lessons learned Identified TAPES closeout dates (Beta -31 Mar 09/Non-Beta -31 May 09) for processing personnel actions and other conversion preparation milestones Data scrub? DCIPS Upcoming Milestones DCIPS Training Initiated 24 Feb 09 Beta Group Kickoff 1 Apr 09 Conversion Guidance Released 13 May 09 Beta Performance Period Ends 12 Jun 09 Collect Beta Lessons Learned 16 Jun 09 DCIPS Conversion Readiness Interim Army DCIPS Policy 19 Jun 09 Performance
Mgt II Toolkit 24 Jun 09 Conversion 19 Jul 09 18 Way Ahead Short Range (Pre-Conversion) Continue Partnership with ASA(M&RA), OGC, G-1, USDI Validate resources for WIGI-Buy In Issue Army DCIPS Interim Policy (T: 24 June) Complete delivery of DCIPS Conversion Training (T: 19 July, NLT: 15 Aug) Long Range (Post-Conversion) Finalize Army DCIPS Policy Deliver DCIPS Pay Pool Training Prepare and assist Army organizations for 2010 Mock Pay Pool 19 Questions 20 BACKUP SLIDES 21 DCIPS Policy Status
30 April 2009 DCIPS Volume Status Vol. 2001 DCIPS Introduction* Approved: Signed by USD (P&R) on 29 Dec 08 Vol. 2002 DISES Draft; reviewing Exec Res Wk Grp comments Vol. 2003 DISL Draft Vol. 2004 Workforce Shaping (AIF) Received and adjudicated OPM comments; Preparing policy for formal coordination Vol. 2005 Employment & Placement Formal coordination; Suspense 8 May 09 Vol. 2006 DCIPS Pay Administration* Formal coordination; Suspense 8 May 09 Vol. 2007 Occupational Structure* Awaiting SD106 from OGC; Suspense 4 Nov 08 Vol. 2008 Awards Adjudicating critical comments; Suspense 20 Feb 09 Vol. 2009 Employee Relations
Adjudicating comments; awaiting OGC SD 106; Suspense 3 Apr 09 Vol. 2010 Professional Development Draft Vol. 2011 Performance Management* Awaiting SD106 from OGC; Suspense 12 Jun 08 Vol. 2012 Performance-Based Compensation Adjudicating comments; awaiting OGC SD 106; Suspense 1 Apr 09 STATUS KEY: 1. Draft HCMO drafting 2. Informal Coordination DCIPS portal/ WG comment 3. Pre-Coordination With DoD OGC, CPMS, then WHS 4. CPPC Review to ensure DoD coordination prior to SD 106 process 5. Formal Coordination DoD Portal/SD 106 process 6. Approved Signed by Dr. Chu (USD (P&R)) On Hold Awaiting information/external action Pending Less critical to Implementation * Indicates Interim
Final Policy signed 22 Annual Army DCIPS Timeline Army Intelligence is scheduled to convert on 19 July to both performance management and pay bands. The final employee rating will occur in September 2010 and the final payout will be in January 2011 23 Training (Modular Course Design) DCIPS 101 DCIPS Pay Pools, Performance, and You iSuccess for DCIPS Core Elements of DCIPS HR Elements for HR Practitioners DCIPS Compensation Fundamentals HR Employees Managers/ Supervisors Notes
1 hour web course 1 hour web course 1 hour web course 4 hour training session 2 day training session 8 hour training session (Currently presenting this course) Data Administrator Training
(Currently presenting this course) Compensation Analyst Development Training Understanding Performance Management for Employees Managing Performance Managing Performance & 4 hour training session for Pay Pool Advisors Three-week curriculum for Compensation Analysts 8 hour training session 2 day training session 2 day training
24 Evaluation Beta Group Timeline 15 days to collaborate with employees 7 days 1 Apr 2009 Employees initiate performance plan and draft performance objectives for input into Performance Appraisal Application (PAA) Tool 15-22 Apr 2009 Raters finalize performance objectives 22-29 Apr 2009 Reviewers approve performance objectives and employees acknowledge approved performance plan Due Date changed to 15 May 2009 12 Jun 2009 DCIPS Beta performance time period ends 12-22 Jun 2009 - Employees must complete self-report of accomplishments for DCIPS test period 22 Jun - 2 Jul 2009 - Rating officials complete evaluation of performance for employee 2-10 Jul 2009- Reviewing officials complete evaluation of performance for employee
10-17 Jul 2009 Performance Review Authority finalizes and completes assessment of performance ratings for delivery to employees 22 Jun - 19 Jul 2009 Beta participants initiate draft performance plan and objectives for new rating period 19 Jul 2009 - 30 Sept 2010 - New rating cycle (approx 14 months). Convert to pay bands along with rest of Army DCIPS community 25 7 days 10 days 10 days 8 days 7 days
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